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Job Details

Recruiting Coordinator

Company name
ABM Industries Inc.

Portland, OR, United States

Employment Type

Administrative, Hr, Recruiting

Posted on
Jan 08,2019

Valid Through
Apr 23,2019

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Position Summary

The Recruiter supports recruiting and retention initiatives for the Talent Acquisition Team by coordinating the administrative tasks associated with those activities. This can include all facets of the recruiting processes including sourcing, advertising, reference checks, and candidate communication and scheduling. It also includes reporting, tracking, and other metrics activities using our internal applicant tracking system, email, and MS Office tools.

Position Function:

An integral HR member, the Recruiter coordinates and executes recruitment functions for field job openings.

Responsibilities and Essential Functions:


Develop recruiting strategies with hiring managers and responsible for the coordination of all employment advertising.  Employs creative recruiting techniques including internet ad placement and resume searches, job fairs, college recruiting, referrals, networking and cold calling/direct sourcing of passive candidates; also develop and drive internal programs related to recruiting.

Develop and maintain a broad range of external networks, research and source new recruiting avenues within specialized Fields and develop and sustain internal and external contacts.

Develops an effective pipeline of key talent potentially available for immediate hire as succession planning needs dictate.

Create and publish professional recruiting materials and advertising as needed.

Screening and Interviewing:

Conduct screening interview to determine which candidates meet minimum qualifications.

Administer a variety of employment related screenings:  work-style/behaviors assessments, background checks, employment and education verifications, criminal checks, pre-employment drug testing and driving records if applicable.

Manages the scheduling and logistics of all interviews between candidates and hiring managers by providing detailed information on the company, our business strategy, job descriptions, and client facilities.

Final Selection and On-boarding:

Extends offers of employment to selected candidates under the direction of the hiring managers and within the guidelines of ABM’s compensation policy.

Manage initial on-boarding process for hires including compliance requirements, and communications to new hires.

Processes new hire paperwork and all employee related changes.


Participate in the implementation of maintenance of Equal Employment Opportunity and Affirmative Action strategies and programs in all aspects of recruiting and hiring.

Ensure compliance with all local, state and federal laws regarding employment.

Manage candidate data tracking progress in applicant tracking system.  Maintains accurate and well-ordered documentation on all candidates, searches, hiring managers interactions, and other recruiting activities to ensure a safe and thorough audit if required.


Create dashboard measurements, turnover metrics and presentations.  Evaluate, track and monitor acquisition and retention activities against identified metrics.

Maintain effective working relationships with hiring managers to ensure understanding and support for short and long-term recruiting needs.  Collaborates with managers to design specific recruiting and selection processes, effectively administer selection and placement processes to meet those needs.

Stays informed of trends and innovative recruiting techniques in order to be competitive in State-of-the-Art recruiting practices.

Participate in vendor relationship management by sourcing vendors and acting as key liaison and contact for coordination of work through third party vendors including negotiating rates.

Follows up administrative work, including correspondence to candidates and filing of paperwork.

Performs other duties as assigned or requested.

Minimum Requirements

Knowledge, Skills & Abilities

A Bachelor’s Degree from an accredited college or university with Business or Human Resources or related discipline preferred.

Associate Degree with equivalent experience may be considered.

A minimum of two years of full-cycle recruiting experience.

One to two years of administrative support experience in HR, Recruiting, or Staffing environment is required.

Must have a HS diploma or GED. Some college level coursework completion preferred.

Minimum two years of experience working in a professional environment in a clerical/administrative capacity.

At least one year of administrative support experience in HR, Recruiting, or Staffing environment is required.

Proficient in Microsoft Office to include Word, Excel, PowerPoint, and Outlook).

Experience with internet jobs boards and an applicant tracking is preferred. Initiative, high energy, strong sense of urgency, and the ability to handle many projects simultaneously.

Must be customer focused, with excellent communication skills (written and verbal).

Solid organizational and problem-solving skills.

Proven ability to work well with a various levels of staff and management.


Portland, OR 97219 US (Primary)

ABM is an EOE (M/F/Vet/Disability/Gender Identity/Sexual Orientation)

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Contact Us

Building Value With Integrated Facilities Solutions

ABM (NYSE: ABM) is a leading provider of facility solutions with revenues of approximately $5.1 billion and over 130,000 employees in 350 offices throughout the United States and various international locations. ABM’s comprehensive capabilities include janitorial, electrical & lighting, energy solutions, facilities engineering, HVAC & mechanical, landscape & turf, mission critical solutions and parking, provided through stand-alone or integrated solutions. ABM provides custom facility solutions in urban, suburban and rural areas to properties of all sizes — from schools and commercial buildings to hospitals, data centers, manufacturing plants and airports. ABM Industries Incorporated, which operates through its subsidiaries, was founded in 1909. For more information, visit

ABM is an EOE (Minority / Female / Veteran / Disability / Gender Identity / Sexual Orientation) and is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 855-350-0226. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

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Company info

ABM Industries Inc.
Website :

Company Profile
With over 100 years of facility solutions experience, we continue to serve thousands of clients across the U.S. and in over 20 international locations. ABM offers: ABM is one of the largest facility management services providers in the U.S. We offer state-of-the-art, dependable building maintenance services cost effectively. Our substantial base of long-term clients demonstrates the importance that we place on building enduring relationships. As an ABM client, you have the advantage of obtaining multiple services under one contract with a single point of contact, making it easy for you to outsource these functions without administrative headaches. We provide any combination of services on a local, regional or national basis.

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