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Job Details

Receptionist

Location
Hauppauge, NY

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Job Description:
Description:
The Receptionist provides quality HR compliance and administrative support to The HR Team, clients, and guests. Attend to visitors and responds to inquiries on the phone and face-to-face. Responds to general inquiries regarding the organization to the general public, clients and customers.
Essential Functions:
Greet persons entering organization; Direct persons to correct destination; Awareness of staff movements in and out of organization; Answer telephone, screen and direct calls; Take and relay messages. Provide general information to callers and applicants
Assist with HR programs and processes, i.e. New Hire Orientation, Benefits Fair, Internal Job Fairs, Employee Exits, Employee Data Changes, Job Postings, etc. as well as assist with logistics of company activities, meetings, special projects and various training programs
Provide general administrative and clerical support to HR; compose letters, memoranda, and other correspondence related to assigned human resources programs and activities; prepare a variety of reports including technical reports and status reports pertaining to human resources management programs and activities; handle various employee issues
Perform a variety of general office support duties; make copies, maintain calendar of activities, meetings, and various events; process mail including receiving, sorting, time stamping, logging, and distributing incoming and outgoing correspondence and packages including coordination of FedEx Pickup; order and maintain office supplies
Maintain appointment diary either manually or electronically including all lobby and conference rooms as well as assist with decorating and posting all the necessary information on bulletin boards.
Schedule appointments; Coordinate meetings, travel arrangements and Itineraries. Create and review T & E reports and assist with payroll distribution process as needed
Additional Responsibilities:
Order flowers or gifts for employees on special occasions (baby’s birth, death, illness etc.)
Assist with other small projects (if required) audits.
Maintain the vendor list; and interact with vendor to resolve any invoicing issues, if applicable
Other duties as assigned
Education:
Bachelors Degree (BA/BS) Human Resources or related - Preferred
Experience:
Preferably in Human Resources
Skills:
Proficiency in verbal and written communication skills - Intermediate
Have the ability to effectively learn and acquire new knowledge and skills - Intermediate
Have a professional personal presentation - Advanced
Must be able to work under steady pressure with frequent interruptions and a high deal of public contact by phone or in person - Advanced
Must possess strong interpersonal skills and excel at customer service - Advanced
Must be organized, accurate, thorough, and able to monitor work for quality - Advanced
Must be able to prioritize and plan work activities in order to use time efficiently - Intermediate
Must be dependable, able to follow instructions and, respond to management direction - Intermediate
Work well in fast past environment, and adapts well to changes - Intermediate
Must exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports. - Advanced
Must anticipate needs, be proactive and show initiative; must be adept at problem-solving including being able to identify and resolve issues in a timely manner - Intermediate
Specialized Knowledge:
Knowledge of Administrative and clerical procedure.
Intermediate knowledge of Word, Excel and PowerPoint
Knowledge of customer service skills principle and practices
Keyboarding 55-60 wpm
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Essential Functions: Greet persons entering organization; Direct persons to correct destination; Awareness of staff movements in and out of organization; Answer telephone, screen and direct calls; Take and relay messages. Provide general information to callers and applicants
Assist with HR programs and processes, i.e. New Hire Orientation, Benefits Fair, Internal Job Fairs, Employee Exits, Employee Data Changes, Job Postings, etc. as well as assist with logistics of company activities, meetings, special projects and various training programs
Provide general administrative and clerical support to HR; compose letters, memoranda, and other correspondence related to assigned human resources programs and activities; prepare a variety of reports including technical reports and status reports pertaining to human resources management programs and activities; handle various employee issues
Perform a variety of general office support duties; make copies, maintain calendar of activities, meetings, and various events; process mail including receiving, sorting, time stamping, logging, and distributing incoming and outgoing correspondence and packages including coordination of FedEx Pickup; order and maintain office supplies
Maintain appointment diary either manually or electronically including all lobby and conference rooms as well as assist with decorating and posting all the necessary information on bulletin boards.
Schedule appointments; Coordinate meetings, travel arrangements and Itineraries. Create and review T & E reports and assist with payroll distribution process as needed
Additional Responsibilities: Order flowers or gifts for employees on special occasions (baby’s birth, death, illness etc.)
Assist with other small projects (if required) audits.
Maintain the vendor list; and interact with vendor to resolve any invoicing issues, if applicable
Other duties as assigned
Education: Bachelors Degree (BA/BS) Human Resources or related - Preferred
Experience: Preferably in Human Resources
Skills: Proficiency in verbal and written communication skills - Intermediate
Have the ability to effectively learn and acquire new knowledge and skills - Intermediate
Have a professional personal presentation - Advanced
Must be able to work under steady pressure with frequent interruptions and a high deal of public contact by phone or in person - Advanced
Must possess strong interpersonal skills and excel at customer service - Advanced
Must be organized, accurate, thorough, and able to monitor work for quality - Advanced
Must be able to prioritize and plan work activities in order to use time efficiently - Intermediate
Must be dependable, able to follow instructions and, respond to management direction - Intermediate
Work well in fast past environment, and adapts well to changes - Intermediate
Must exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports. - Advanced
Must anticipate needs, be proactive and show initiative; must be adept at problem-solving including being able to identify and resolve issues in a timely manner - Intermediate
Specialized Knowledge: Knowledge of Administrative and clerical procedure.
Intermediate knowledge of Word, Excel and PowerPoint
Knowledge of customer service skills principle and practices
Keyboarding 55-60 wpm
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