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Human Resources Assistant

Providence, RI

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Human Resources Assistant
Rhode Island
The primary purpose of this position is to support the work of HR Specialists with duties in personnel processing and records management, recruitment, placement and staffing. An HR Assistant is responsible for performing a wide variety of technical assignments supporting Title 5, Title 38 and Hybrid Title 38 employees requiring analysis, research, and specialized techniques. The incumbent is responsible for maintaining the confidentiality of all sensitive HR matters.
Learn more about this agency
Who May Apply:
Current permanent employees of the Providence VA including permanent Veterans Canteen Service employees.
All Federal employees serving on a Career or Career-Conditional appointment.
Former Federal employees eligible for reinstatement.
Current Permanent full-time Hybrid Title 38 OR full-time Title 38 employees.
Veterans eligible as 30% Disabled Veterans.
Veterans eligible under a Veterans' Recruitment Appointment (VRA).
Veterans eligible under the Veterans Employment Opportunities Act (VEOA).
Those eligible under the Employment Program for People with Disabilities.
Those eligible under Interagency Career Transition Assistance Plan (ICTAP).
Certain military spouses, please visit ****for more information about appointment eligibility.
Work Schedule:
The work schedule will be determined based on the needs of the Medical Center.
The Providence VA Medical Center is an acute care facility operating 24 hours a day 7 days a week. While most tours of duty are scheduled during the day, the possibility of working evenings, nights and weekends does exist. Shift changes will be considered based on patient and facility needs.
Not available.
Not available.
This is not a virtual position.
Position Description/PD#:
Makes required changes in a personnel system for employee actions.
Processes a full range of personnel transactions including those of a complicated nature.
Prepares required forms for new employees to include making determinations concerning prior service, Veteran's preference, benefits, and other actions as needed.
Obtains information or documents from other Federal agencies or other sources as required.
Provides orientation to new employees in the areas of pay, leave, payroll, deductions, benefits, uniform allowance, agency, and Medical Center policies.
Prepares vacancy announcements for all General Schedule, Hybrid, and Hybrid Title 38 positions using USA Staffing.
Assists in developing job analysis, category rating descriptions, and assessment questionnaires.
Assists with preparing certificates of eligible candidates.
Prepares and submits requests to the Delegated Examining Unit to have Title 5 positions posted to the public.
Provides Customer Service as needed for all aspects of USAJOBS, benefits, and general inquiries.
Travel Required
Not required
Supervisory status
Promotion Potential
#### Job family (Series)
0203 Human Resources Assistance
Conditions of Employment
You must be a U.S. Citizen to apply for this job
Designated and/or random drug testing may be required
Selective Service Registration is required for males born after 12/31/1959
You may be required to serve a probationary period
Subject to background/security investigation
Selected applicants will be required to complete an online onboarding process
Must pass a pre-employment physical examination
English Language Proficiency: Must be proficient in spoken and written English
Relocation/Recruitment Incentives:
Not authorized.
Financial Disclosure Report:
Not required.
Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.
To qualify for this position, applicants must meet all requirements by the closing date of this announcement,
Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-05
position you must have served 52 weeks at the GS-04. For a GS-06
position you must have served 52 weeks at the GS-05. For a GS-07
position you must have served 52 weeks at the GS-06.The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience and/or education as described below:
* Experience requires:
One (1) year of general experience. General experience is defined as progressively responsible for clerical, office or other work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. OR
* Substitution of Education:
2 years above high school OR
* Combination of Specialized Experience and Education:
Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond high school.
* NOTE: Only successfully completed post-high school and experience is creditable toward meeting the specialized experience requirement. One full academic year (30 semester hours) beyond high school is equivalent to 6 months of specialized experience.
* Specialized Experience requires:
One (1) or more years of specialized experience that has equipped me with the particular knowledge, skills, and abilities related to this position. To be creditable, this specialized experience must have been equivalent to at least the GS-04 grade level in the Federal Service. Examples of specialized experience include: performing clerical and administrative task to assist in human resources i.e. office automation equipment to prepare and/or edit correspondence and reports. Provides technical advice/guidance utilizing appropriate laws, rules, regulations, policies and judgment.
* OR
* Substitution of Education:
A bachelor's degree or four (4) full academic years of education beyond high school from an accredited institution that demonstrates your ability to perform the duties of this position may be substituted for the experience required at the GS-05 level. OR
* Combination of Specialized Experience and Education:
Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond high school.
* NOTE: Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.
* Specialized Experience requires:
One (1) or more years of specialized experience that has equipped me with the particular knowledge, skills, and abilities related to this position. To be creditable, this specialized experience must have been equivalent to at least the GS-05 grade level in the Federal Service. Examples of specialized experience include: demonstrates independently preparing correspondence, posting timecards and maintaining confidential files; extracting information from electronic database for reports; creating, updating and troubleshooting database spreadsheets; maintaining tracking systems; proactively responding to inquiries by phone or in-person, and maintaining a correspondence control system in order to extract data from reports.
* Specialized Experience requires:
Applicant must possess one year of specialized experience equivalent to the GS-6 level in Federal service which equipped the applicant with the particular knowledge, skills and abilities to perform successfully the duties of the position and that is typically in or related to the line of work of the position to be filled. Such work includes working in a Human Resources environment in a technical or substantive clerical support position performing work in any of the functional areas of a modern human resources office (recruitment and placement, classification, employee relations, employee benefits) or a similar work setting where the main intent is to provide clerical and administrative support services, explain processes and procedures, and answer inquiries pertaining to Human Resources programs and operations. Must demonstrate experience using a computer to enter information into an automated system.
You will be rated on the following Competencies for this position:
Employee Benefits
Labor Law
Personnel and Human Resources
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements:
The work of the Human Resources Assistant requires some walking, bending, stooping, reaching and lifting and carrying files. Long periods of working at a computer terminal are involved. Because of rigid deadlines in the position, the employee works under pressure.
A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: ****All education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
Additional information
A copy of the position description can be made available upon request, after the closing date of vacancy announcement.
Receiving Service Credit or Earning Annual (Vacation) Leave
: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.
The Career Transition Assistance Plan
(CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at ****Placement Policy:
The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
This job opportunity announcement may be used to fill additional vacancies.
Veterans and Transitioning Service Members
: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
For more information on the Who may apply eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.
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How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
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Background checks and security clearance
Security clearance
Required Documents
Required Documents
To apply for this position, you must provide a complete Application Package which includes:
The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
Cover Letter
SF-50 (Most recent non-award)
Other Veterans Document
Veterans' Preference:
When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 Application for 10 Point Veteran Preference with required proof as stated on the form. Documentation is required to award preference.
For more information on Veterans' Preference, please visit ****If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How to Apply
How to Apply
All applicants are encouraged to apply online.
To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 07/17/2018 to receive consideration. To preview the questionnaire click ****To begin, click Apply Online
to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
Click Submit My Answers
to submit your application package.
It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
To verify your application is complete, log into your USA JOBS account, ****select the Application Status link and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete.
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Agency ****
Providence VA Medical Center
830 Chalkstone Avenue
Providence, RI
Learn more about this agency
Next steps
Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.
You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.
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Fair & Transparent
Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Equal Employment Opportunity (EEO) for federal employees & job applicants
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Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Learn more about disability employment and reasonable accommodations or how to contact an agency.
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Legal and regulatory guidance
Financial suitability
Social security number request
Privacy Act
Signature and false statements
Selective Service
New employee probationary period
This job originated on ****For the full announcement and to apply, visit ****Only resumes submitted according to the instructions on the job announcement listed at ****will be considered.
Open & closing dates:
07/11/2018 to 07/17/2018
$32,980 to $59,417 per year
Pay scale & grade:
GS 4 - 7
Work schedule:
Appointment type:
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