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HR Office Administrator

Location
Chesterfield, MO

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Job Description Manage process and document production for key, routine and regular HR activities such as (but not limited to) contract renewal coordination, adjunct letter preparation, orientation set up, Banner and PMIS keying, and organizational chart updates. Greet and assist customers who come to HR for guidance and assistance with excellent customer service skills. Able to manage internal and external customer needs and inquiries, provide research, best practices, data retrieval, and respond and follow up to requests. Monitor and track type of requests and ensure timely resolution. Consult with other departments as needed for collaboration. Provides general administrative support and expertise. Coordinates with HR Director on efficient response to HR department administrative needs, draft written correspondence; assures approvals and signatures are in place; initiates process improvements, effective workflow and efficiencies. Plan and organize HR meetings, events and training. Point of contact for any HR maintenance requests. Able to provide an organized HR office environment including confidentiality of records and correspondence, incoming and outgoing mail processing, filing, security of offices, ordering of supplies; assists in the coordination of office changes such as furniture, computers, printers, etc. Monitor and ensure HR budget is being maintained properly in Banner; manage and input eVA purchase requisitions consistently, regularly audit expenses, make payments and secure HR resources as needed. Minimum Qualifications Minimum 2 years of college education, in the areas of business administration, education or related field or the equivalent in work experience. Relevant and general working knowledge of human resources areas such as Employment, Employee Relations, Compensation policy, personnel system transactions and programs. Considerable knowledge of automated office management, office procedures, automated filing systems and database functions. Experience of the operations of Virginia state government and/or higher education environment. Able to analyze large sums of information/data and organize in an efficient manner and apply policy to respond to routine administrative matters on behalf HR leaders. Demonstrated ability to work independently and with others; to communicate effectively both orally and in writing; to perform routine quantitative and narrative reporting. Must be able to manage a busy HR office providing routine information services to clients; to interpret policies; to draft, write and explain practices and procedures and instructions, conduct research if needed and formulate recommendations and guidance Demonstrated advanced use of Microsoft Office Suite (especially proficient in Excel and Word), able to perform functions such as mail merges, tables, macros, etc. Lookup data in automated HR systems. Experience with procurement procedures; solid math and general accounting principles knowledge; must be able to obtain a small purchase card for the HR department. Preferred Qualifications Special Requirements Special Instructions to Applicants HOW TO APPLY: Virginia State University only accepts applications for classified positions through the on-line state Recruitment Management System (RMS). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. Visit ****to complete an online application. The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable. VIRGINIA STATE UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER. WOMEN, MINORITIES, PERSONS WITH DISABILITIES, AND VETERANS ARE ENCOURAGED TO APPLY. Optional Applicant Documents Resume Cover Letter Required Applicant Documents

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