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Job Details

Human Resources Assistant

Company name
Harvard University

Cambridge, MA
3 hit(s)  


EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Duties & Responsibilities
Reporting to the Associate Director, Human Resources, the HR Assistant provides daily reception desk coverage, recruitment support, payroll support, and provides a broad range of administrative duties in support of HLS HR. Responsibilities include providing superior customer service to the HLS community.

Customer Service and General Administration:

  • Provides front-line HR and administrative support utilizing superior customer service skills. Greets visitors, answers general inquiries, and directs all other inquiries to core administrative leadership and/or point person as applicable
  • Manages communications (mail, fax and email)and serves as primary contact for copy, fax and telephone administration
  • Manages inventory, orders supplies and processes related financial transactions and reconciliations
  • Updates and maintains personnel files and records, including creating electronic files, managing file retention and archiving process, updating the Harvard directories, and preparing correspondence and other materials
  • Assists in administration of leaves of absence and maintains confidential files and records
  • Researches and communicates procedures and benefits and respond to a wide range of inquiries, ensuring timely responses and follow-up
  • Assists with other general HR and departmental support as needed, including calendaring, room reservation, office organization and website maintenance
  • Provides some administrative support for events including reserving space, handling logistics and tracking attendance/RSVPs
  • Participates as member of a team and performs other duties as necessary

Recruitment Support:
  • Serves as a point of contact for potential applicants
  • Posts jobs internally and on external job sites
  • Schedules interviews and facilitates new hire paperwork including work authorization and offer letters
  • Updates applicant tracking system
  • Processes new hires and ensures all information is up to date and accurate for on-boarding
  • Assist with facilitation of temp hires through staffing agencies

Payroll/HRIS Support:
  • Adjusts time and absences, completes and processes payroll reports, troubleshoots problems, and provides PeopleSoft time entry support to employees and managers
  • Enters staff changes, coordinates supporting paperwork, monitors processing, and troubleshoots system issues
  • Processes and submits payroll forms and coordinates employment eligibility for new hires
  • Runs weekly compliance reports from PeopleSoft and other University systems
  • Serves as back up to other reporting needs as required

Basic Qualifications
Minimum of three years of administrative experience. Education beyond high school may count toward experience.
Additional Qualifications
Demonstrated intermediate level skills with MS Office. Previous experience with HRIS system such as PeopleSoft preferred. Interest and/or experience in Human Resources preferred. Ability to handle highly confidential information with discretion and sensitivity exercising good judgment required. Must be committed to providing the highest level of customer service and responsiveness. Experience with, or interest in, business process improvement. Excellent written and oral communication skills. Demonstrated experience working in a fast paced, high volume, deadline oriented, and customer focused environment. Requires accuracy with detailed work and attention to detail. Proven ability to work independently and as part of a team. Ability to generate reports and present data in useable formats. Demonstrated ability to exercise judgment in selecting and applying established procedures correctly, and determine when to refer problems to the supervisor. Must be flexible and maintain confidentiality and professionalism. Willingness to learn new software. Experience with PeopleSoft and website maintenance preferred. Prior Harvard experience a plus.>


Company Profile
Harvard is known for global leadership in education, and the Harvard faculty is composed of men and women who are world-class scholars. Faculty members are passionate and curious individuals who continue their own research while teaching at Harvard. They come from across the country and all over the world, bringing with them a diverse wealth of knowledge. Almost all Harvard College courses are designed, taught and overseen by Harvard faculty, and virtually all FAS faculty are required to teach as part of their duties. The faculty is highly accessible, and Harvard College class sizes are on average below 40, with over half the courses being offered each semester enrolling 10 or fewer students. This allows for a closer student-professor relationship and contributes to the sense of community on campus. Professors also make themselves available to students outside of the classroom, even beyond office hours, such as meeting in the dining hall or before or after class. The faculty at Harvard make a point of connecting with their students to create a fulfilling academic experience.

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