The City of South San Francisco
This position is approximately 20 hours per week from approximately three months. The hours are Monday to Friday 1:00 p.m. to 5:00 p.m.Incumbents with well-developed office skills are expected to learn technical and specialized Human Resources rules, regulations, policies, procedures, and activities related to the department to which assigned and to apply them independently. Performs difficult, complex, technical, and\/or specialized office support work, which requires the exercise of independent judgment, the application of technical skills, and a detailed knowledge of the activities and procedures specific to the department or division to which assigned.Acts as receptionist; receives and screens visitors and telephone calls; takes messages, directs the caller to the proper office or person, and\/or provides factual information regarding City, departmental, divisional, and program activities and functions that may require the application and explanation of rules, policies, and procedures.Files papers in the personnel files;Researches and assembles information from a variety of sources for the preparation of reports or completion of forms; uses spreadsheets and makes arithmetic and statistical calculations.Uses a variety of specialized automated applications related to recruitments, such as preparing graphic materials, tracking registrations, processing and tracking work orders, receiving and processing legal documents, processing departmental payroll, and processing accounts payable.Serves in a relief or cross-trained basis in a variety of departmental assignments.Provides information to City staff, other organizations, and the public, which requires the use of judgment and the interpretation of policies, rules, and procedures. Conducts special projects; may obtain and provide information to other organizations, summarizes such information, and makes recommendations.Arranges for meetings by scheduling rooms, notifying participants, preparing agendas, and ensuring that information is compiled and duplicated; prepares summary or action minutes of such meetings.Prepares detailed and occasionally sensitive correspondence, reports, forms, warrants, vouchers, work orders, and specialized documents related to the department to which assigned from drafts, notes, brief instructions, corrected copy, or dictated tapes; proofreads materials for accuracy, completeness, compliance with departmental policies, formatting, and correct English usage, including grammar, punctuation, and spelling. Processes bills and invoices for payment ensuring its coded to the correct line item budget; prepares and transmits a variety of financial documents, including payroll; assists in budget preparation; maintains records of purchase orders, payroll, expense statements, and other fiscal transactions.Establishes and maintains office files; researches and compiles information from such files; purges files as required.Operates standard office equipment, including job-related computer hardware and software applications, facsimile equipment, and multi-line telephones; may operate two-way radio or other department-specific equipment.
The City of South San Francisco
Website : http://www.ci.ssf.ca.us/
The City Manager is the Chief Administrative Officer of the City and is appointed by the City Council. The City Manager provides, in accordance with the City Council policies, overall administration and direction for the City organization. This position also serves as the Executive Director of the Redevelopment Agency and as the Director of Emergency Services.