The Arc of Loudoun
Chief Operations Officer
Bachelor's degree required. Master’s Degree in HR Management, SHRM Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP) credential preferred.
The human resource manager is directly responsible for the overall administration, coordination and evaluation of the human resource functions to include: maintaining employee benefits information, recruitment of new employees, staff personnel files, compliance with all local, state and federal compliance laws.
Essential Experience, Responsibilities, and Skills
Participates in developing department goals, objectives and systems.
Facilitates confidence in management and programs by providing excellent customer service, meeting the needs of staff, volunteers, clients, and vendors, following through, meeting deadlines, interacting with others in a respectful and appropriate manner, and maintaining skills and knowledge to perform duties. Providing suggestions for improvement. Promoting and supporting the Campus’s programs and services.
Conducts recruitment effort, in compliance with all Arc of Loudoun Policies and Procedures, for all exempt, nonexempt and temporary workers; process job requisitions, writes and places advertisements; extends job offers; conducts new-employee orientations.
Helps determine candidate/employee suitability by processing criminal history background checks according to State law; pre/post-employment screenings and maintaining employee records to ensure compliance with all state and federal law and licensing requirements.
Assists supervisors in creating job descriptions and revises as necessary
A review of pay equity and market comparison will be conducted on a scheduled basis to identify pay inequities
Reports, maintains and monitors all workers' compensation case files; follows-up on open cases.
Monitors employee eligibility for benefits plans. Reviews benefits with employees and processes enrollment, cancellation or changes. Organizes and manages annual open enrollment communications and election process.Maintains and distributes list of new and cancelled employees under each benefit plan. Verifies benefit billing accuracy and processes for payment.
Develops and maintains affirmative action program as needed; files EEO-1 annually, as needed; maintains other records, reports and logs to conform to EEO regulations.
Establishes and maintains department records and reports. Participates in administrative staff meetings and attends other meetings, such as seminars. Maintains organizational charts and employee directory.
Evaluates reports, decisions and results of department initiatives in relation to established goals. Recommends new approaches, policies and procedures to effect continual improvements in efficiency of department and services performed.
Communicates employment law and human resources policy through orientation, seminars, and training.
Maintains records and provides data entry, ensuring accuracy of information, updating screens and fields as needed to improve database, troubleshooting problems, generating personnel action forms, coordinating with payroll and generating reports.
Protects staff, clients, families, and reduces the Campus’s risk by following policies, regulations and requirements of program and licensing Agencies, Providing documentation as set forth by Federal, State, funding regulations, and other governing entities’ policy. Maintaining and sharing information according to privacy and confidential policy.
Other job related duties and responsibilities assigned by the supervisor
Knowledge and experience in employment law, compensation, organizational planning, recruitment, organization development, employee relations, safety, employee engagement, and employee development.
Better than average written and spoken communication skills.
Outstanding interpersonal relationship building and employee coaching skills.
Demonstrated ability to serve as a knowledgeable resource to the executive management team that provides overall company leadership and direction.
Excellent computer skills in a Microsoft Windows environment. Must include knowledge of Excel and skills in Human Resources Information Systems (HRIS).
General knowledge of various employment laws and practices and experience working with a corporate employment law attorney.
Experience in the administration of benefits and compensation programs and other Human Resources recognition and engagement programs and processes.
Evidence of the ability to practice and coach organization managers in the practice of a high level of confidentiality.
Excellent organizational management skills.
Active affiliation with appropriate Human Resources networks and organizations and ongoing community involvement, preferred.
Professional Development and Training
Attend all mandatory staff meetings
Attend monthly trainings and professional development opportunities presented by the campus, as required
Must be able to remain in a stationary position frequently
The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc
Frequently operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
The person in this position frequently communicates with vendors to maintain campus requirements, must be able to exchange accurate information.
Occasionally works in outdoor weather conditions.
Frequently moves equipment weighing up to 50 pounds across campus for various classrooms and events needs
Full health and dental
Long and short term disability
Flex spending account
Paid sick and personal days, along with school holidays
Job Type: Full-time
Human Resources Management: 5 years
Required license or certification:
The Arc of Loudoun