Job Details

Human Resource Associate Absence Management Administrator UIH Human Resources Job ID 108933

Company name
University of Illinois

Chicago, IL, United States

Employment Type

Hr, Manager, Healthcare, Education

Posted on
Feb 08,2019

Valid Through
May 24,2019



Job Summary:

The University of Illinois Hospital & Health Sciences System (UI Health) Human Resource unit is seeking a Human Resource Associate (Absence Management Administrator).

This position will be responsible for the administration and oversight of the UI Health Leave of Absence (LOA) process for UI Health and Mile Square employees. Serves as a consultant and trainer for managers, supervisors and Hospital Employee Relations in LOA related matters. Ensures requests are processed in accordance with University Policy and/or state/federal regulations. Maintain LOA records and perform system queries and analyze LOA related reports. Advise employees of LOA requirements and other related matters. Serves as a liaison to University Health Service (UHS), University partners and other related offices as needed (Office of Access and Equity (OAE), Worker's Compensation, State University Retirement System (SURS), Campus HR, Legal etc.). Coordinates the interactive process and compliance efforts with other Department of Labor (DOL) regulations between the employee, management, legal, OAE and UHS. Partners with OAE and UHS to ensure compliance with policy, procedures and processes for state, federal and local laws related to absence management, including but not limited to pregnancy leaves and INA leaves. Partners with management and UI Health Employee Relations to identify and facilitate resolutions involving absence management.


Key Responsibilities / Duties:

Reviews request and documentation from employees and their medical providers (as required per leave category) as to its sufficiency to support the leave requests.

Requests additional documentation as needed from employee, including re-certification, as necessary.

Prepares documentation approving/denying the leave as requested and communicates decision to employee and department within required time frame.

Enters leave data into HRIS and other tracking systems as appropriate.

Provides and analyzes LOA reporting and data quarterly and as needed.

Monitors, flags and escalate potential leave matters as appropriate to Hospital Employee Relations, Campus HR, UHS, OAE, and Legal.

Provides routine unit and/or one-on-one consultations and trainings for management and provide feedback for appropriate follow up.

Routinely provides one-on-one consultations for employees regarding various LOA requirements, rights and responsibilities.

Participates in University/Hospital Committees as needed (University Leave Committee, University HR/PR Benefits Group, UIH HR internal PR policy/practices group).

Perform other related duties and participate in special projects as assigned.


Minimum Acceptable Qualifications Required:

Bachelor's degree in human resources administration, labor relations, business administration, or a field related to the position

Two years of work experience performing professional-level human resources duties.

Demonstrated experience processing and managing Family Medical Leave applications in a high volume environment.

Demonstrated experience in leave of absence administration (of both continuous and intermittent leaves) in a high volume environment.

Preferred Qualifications:

Previous leave of absence administration experience in a healthcare environment.

To Apply:

For fullest consideration, please complete an online application by clicking the Apply for Position

button below.

Please fully complete all sections of the online application including adding your full work history, education and certifications.

A degree is required, you must provide official transcripts.

Transcripts/Licenses/Certifications MUST be uploaded electronically to your online application through the Documents page on the Civil Service Employment Application (page 4). Be sure to select the appropriate document type before uploading the document.

If your educational institution provides electronic transcripts, please have them sent to

If your educational institution doesn’t provide electronic transcripts, they must mail the transcripts to:

University of Illinois at Chicago

Recruitment and Staffing

Human Resources Building Room 109

715 S. Wood Street M/C 862

Chicago IL 60612


Please upload all valid certifications and transcripts within the document section of your online application.

All civil service positions require an exam. The exam for this position is a Credentials Assessment.

You will not be required to report in person for this exam.

Credential Assessment Exam Scoring Information

You will not

be required to report in person for this exam. The updated online application and all uploaded, relevant documents, such as a resume and/or college transcript will be used in the calculation of the exam score. These documents should be uploaded prior to the position close date.

When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e. resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

If an application and all applicable forms, transcripts, and supporting documents are not submitted by the close date, the applicant/employee will not be considered for this position and will be denied.

For fullest consideration, the above mentioned requirements must be submitted no later than Wednesday 2/13/2019.

We appreciate your interest in employment at the University of Illinois at Chicago.

The University of Illinois is an Affirmative Action/Equal Opportunity Employer.

This position requires Illinois residency within 180 days of the hire date.

Company info

University of Illinois
Website :

Company Profile
The University of Illinois at Chicago traces its origins to several private health colleges that were founded in Chicago during the 19th century. In the 20th century, new campuses were built in Chicago and later joined together to form a comprehensive learning community. In the last three decades, UIC has transformed itself into one of the top 60 research universities in the United States

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