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Job Details

Employee Administration Specialist

Company name
Foxmar, Inc. dba Education and Training Resources

Vergennes, VT

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Employee Administration Specialist

Foxmar, Inc. dba Education and Training Resources



Job #668216695

SUMMARY OF POSITION FUNCTION: Performs complex administrative tasks and provides administrative support to the Human Resources Manager. MAJOR DUTIES AND RESPONSIBILITIES: Provides administrative assistance and support to the Human Resources Department. Maintains the Costpoint System for personnel transactions. Ensures confidentiality in personnel matters and files. Schedules employment interviews, schedules drug screens and conducts background checks. Coordinates drug screens and criminal records checks Compiles data from personnel records and prepares reports such as unemployment questionnaires, and employment verifications. Submits all documents that pertain to legal matters such as garnishments and child support and subpoenas. Maintains all personnel databases (AAP, applicant tracking, OSHA 300). Handles all benefits including the process for open enrollment for staff and orientation for new hires. Insures timely filing of work-related injury and illness to the Worker's Compensation Insurance carrier. Processes and tracks all staff injury reports, compensation claims and disability claims. Coordinates the exit process for terminating employees to include providing the separation notice, retirement fund options, final paycheck, etc. Assist in every effort necessary to achieve the Center’s goals and ensure that the Zero Tolerance Policy is strictly adhered to. Promotes a positive work environment through the use of good social skills and application of Core Values, Career Success Standards, and the Northlands Minimum Standards. Creates all new hire personnel documents & folders and completes all mandatory correspondence & reporting Performs other duties as assigned Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as needed to meet the ongoing needs of the organization. SKILLS/COMPETENCIES: Basic understanding of human resource functions Strong organizational and time management skills Ability to generate standard business letters, forms, contracts, proposals, presentations, etc. Strong understanding of and ability to use internet search engines Demonstrated customer service skills; excellent communication skills both verbal and written Ability to handle multiple tasks Proficient in the use of computer software such as MSWord, Excel and Outlook, etc. Ability to effectively operate office equipment EDUCATION REQUIREMENTS: High School Diploma or equivalent EXPERIENCE: Two years of administrative support or business office experience. Human Resources experience preferred. OTHER: Must possess a valid Driver’s License with an acceptable driving record. ADA REQUIREMENTS: In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose an undue hardship on the company. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term qualified individual with a disability means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. PHYSICAL ACTIVITIES: Reading, writing and communicating fluently in English Hearing and speaking to express ideas and/or exchange information in person or over the telephone Seeing to read labels, posters, documents, PC screens, etc. Sitting, standing, moving about or walking for occasional or frequent periods of time Dexterity of hands and fingers to operate a computer keyboard and other office equipment Kneeling, bending at the waist, stooping and reaching overhead Retrieving and storing files and supplies; occasionally carrying and/or lifting light objects WORKING CONDITIONS: Campus and general office setting Indoor and outdoor environment

Updated 05/17/2018

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Foxmar, Inc. dba Education and Training Resources

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