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Job Details

Office/HR/Payroll Coordinator

Lanham, MD

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Office/HR/Payroll Coordinator
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Go further. Outdo yourself. Set a mission and accomplish it with EMCOR. Combustioneer has an immediate need for an Office Management/Payroll/ HR Coordinator in Lanham, MD who will assist operations and functional leadership regarding company policies, procedures and documentation. Responsibilities Office Management: Process incoming and outgoing mail. Manage office equipment and systems including phones, mail, security, building access, network printers / copiers. Manage the budget for office expenses, order office supplies; manage vendor relationships. Coordinate company events. Greet guests. Maintain professional and organized office appearance, manage cleaning and maintenance schedules. Provide overall support to management team, as required. Payroll / Accounting: Coordinate weekly payroll processing between operations and payroll departments; review payroll reports and make / request corrections as needed; maintain accurate filing systems for all payroll records. Process office employees’ timesheets. Prepare monthly reports for the local union benefit payments; serve as a point of contact for local union matters including union audits; research discrepancies, maintain updates, etc. Prepare standard month end report packages for accounting entries and corporate financial reporting. Prepare and submit certified payroll reports for the Davis Bacon jobs. Manage vacation / PTO accruals; review and report on vacation / PTO balances. Prepare standard and ad hoc reports for management, as required. Serve as a point of contact for payroll related questions for all employees; perform research as needed. Maintain, update and safeguard employee files; collect new hire paperwork; process I-9 verifications. Assist with new hire orientations. Maintain office postings as advised by HR Department. Assist with internal and external audits. Other tasks as assigned. Human Resources: Coordinate human resource activities and data entry to include employment, compensation, benefits, training and development. Assist with the Recruitment Process for Combustioneer. Coordinate new employee orientations Provide assistance and follow-up on company policies, procedures and documentation. Provide support to assure compliance and administration of Service contracts as needed. Assist and coordinate new contract wins, especially to assure timely placement of qualified staff. Assist with the administration of collective bargaining agreements, inclusive of discipline and discharge. Qualifications: Three to Five years in a payroll/office management function; Microsoft Office and ERP system experience required. Outstanding communication and multitasking skills required. Demonstrated proficiency with Excel required (including light data modeling and formulas). Previous experience with Union payroll, and Mechanical Services / Construction or similar industry desired. Education and/or Experience: Bachelor’s Degree in Finance related field from a four-year college or university desired; and three to five years of related payroll, accounting and/or office management experience, or equivalent combination of education and experience. Required Skills: Strong written and verbal communication, self- motivated and interpersonal skills. Must have extreme attention to detail, experience handling sensitive and confidential data, superior organizational skills and multitasking ability to meet overlapping deadlines. Highly motivated with ability to adjust to changing priorities in a fast-paced environment. Must have professional and welcoming attitude and experience managing a processional office. Experience in a Mechanical Services / Construction environment focused on Payroll / Office Management is preferred. We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. 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