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Human Resources Assistant

Location
Santa Ana, CA

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Human Resources Assistant
Mattson Resources

Santa Ana
CA
Job #684940340
POSITION SUMMARY: Under general supervision, performs a variety of support and clerical activities in a confidential manner to assist the Human Resources Team. Interfaces with all levels of management, Associates, candidates and vendors in a positive and professional manner, ensuring that all aspects of the Human Resources function are met in a confidential, efficient and timely manner. ESSENTIAL FUNCTIONS: Provides phone, email, and in-person responses to Associate and candidate inquiries, delivering accurate information at every encounter in a polite manner. Conducts research and reports as needed, compiles and updates documents and spreadsheets. Supports the Human Resources Team, and other Teams as needed, performing a variety of computer, clerical, system, and support functions. Processes background checks on candidates, communicating needs to Candidates and providing hiring leaders with updates. Prepares and process new hire forms and documents, insuring a welcoming first day. Prepares new hire electronic incident personnel files, sending to the Leader the day of hire. Enters data, and processes changes in ADP HRB, in a timely manner, and with utmost accuracy. Processes monthly invoices for review and approval. Finalizes remittance for individual invoices. Scans, retains and electronically files HR paperwork and documents appropriately. Creates, updates, and maintains Excel spreadsheets and documents as directed. Demonstrates ability to work independently and be self-directed when necessary as well as the ability to work and accomplish assignments in a team environment. Utilizes tact and good judgment to support Associates with difficult situations. Notifies and communicates appropriate updates with Management as needed. Consistently looks for ways to improve processes, uses innovation for process improvement, and continually asks, “How can we improve?” Sorts and processes incoming and outgoing mail.
Updated 06/13/2018

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