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Full Time Personnel Administrator

Company name
City of Holyoke

Holyoke, MA

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Full Time Personnel Administrator CITY OF HOLYOKE JOB POSTING - February 9, 2018 DEADLINE: March 9, 2018 PERSONNEL DEPARTMENT Position Summary: Performs professional and administrative work in recruitment, benefits administration, employee relations, compliance, and other human resources functions.

Performs other projects as assigned by the Mayor.

Appointment: Appointed for a term of five (5) years by the Mayor, with confirmation by the City Council.

The Personnel Administrator is required to be or to become a resident of the City of Holyoke within twelve (12) months of appointment.

Essential Functions:

Recommends and implements personnel initiatives.

Maintains an internal job posting process, an external recruitment process, and an employee orientation process.

Assures that the city complies with certain laws such as equal employment opportunity, the FMLA, the ADA, and the Fair Labor Standards Act.

Oversees the maintenance of personnel records for city employees.

Assures that employees and retirees are informed about benefit changes, including group health insurance and annual open enrollments.

Responds to employee requests to access benefits such as the Family Medical Leave.

Coordinates the collection of information about employee leave time and group insurance.

Serves as the City Labor Service Director, administering the labor service component of MA Civil Service.

Serves as liaison to one or more representatives of labor unions regarding matters of contract interpretation, responding to grievances as appropriate.

Counsels employees regarding personnel issues such as conflicts with supervisors or other employees.

Recommends personnel policy changes. Approves job descriptions and maintain the job evaluation system.

Analyzes salary structure and recommend changes.

Prepares documents for the Mayor for submission to the City Council.

Serves as ADA (Americans with Disabilities Act) Coordinator.

Represents the Personnel Office at internal and external meetings, including the City Council and other entities.

Coordinates employee training programs.

Maintains Personnel Department webpage on City website.

Performs other personnel related functions as required under Sections 2-311 through 2-314 of the Code of Ordinances.

The essential functions or duties listed above are intended only as illustrations of the various types of work that may be performed.

The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Knowledge, skill, and abilities required: Requires knowledge of employment and other relevant laws, for instance, laws concerning workers compensation, FMLA, ADA, sexual harassment and other forms of discrimination, and CORI (Criminal Offender Record Information).

Knowledge of benefits administration, public sector labor relations, compensation, personnel policy administration, and Microsoft WORD and EXCEL.

Ability to maintain tact and discretion in challenging situations and interactions with employees.

Ability to maintain confidential information.

Must communicate effectively in writing and orally, including the ability to make presentations to groups of employees, retirees, or others.

Experience required: Five years experience in personnel administration or a similar position in a comparable field with experience in equal employment opportunity, recruitment, benefits administration, compensation, and other human resources functions.

Knowledge, skill, and abilities preferred: Spanish and MUNIS Software Education, certification, or licensure required: Bachelors Degree in Human Resources, business, psychology, or another field related to personnel administration.

PHR/SPHR certification preferred. Supervision: Reports to the Mayor.

Supervises Personnel Assistant. Job Environment: Majority of work is performed under typical office conditions.

Has frequent contact with city department heads, employees, retirees, elected officials, insurance representatives, and other municipal Personnel/HR departments.

Has access to confidential employee records.

Errors could result in delays or loss of service, monetary loss, and legal ramifications.

Physical Requirements: Works at a desk.

Moves around inside office to access file cabinets and office machinery.

Occasionally lifts objects weighing up to 20 pounds, such as supplies, folders, and books.

Operates a keyboard and calculator and views computer screen for extended periods.

The physical demands described here are representative of those that must be met by an employee to perform successfully the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Hours: Regular Full Time, 35 hour per week (Monday Friday, 8:30 a.m. to 4:30 p.m.), including occasional night meetings.

Fair Labor Standards Act (FLSA) Status: Exempt (salaried) Pay Rate: $44,180(minimum) up to $67,397(maximum) per year (DH20, DH Salary Schedule) Employee


Health, Dental, Life Insurance & Flexible Spending Account Please respond ONLY by email with a letter of interest & resume to ********************* NO PHONE INQUIRIES OR WALK INS.

The City of Holyoke is an equal opportunity employer and does not discriminate because of age, ancestry, color, creed, disability, ethnicity, family status, gender, genetic information, marital status, military status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other legally protected category.

Location/Region: Holyoke, MA (US - 01040)

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