Sr. Payroll Manager

Profile

Company InformationBe a part of the future of cloud at one of the fastest growing and profitable companies in enterprise software. Veeva is experiencing rapid growth and strong demand as the cloud software market is evolving toward industry-specific, cloud solutions. Veeva topped the Fortune Future 50 list of U.S. companies poised for breakout growth and was listed as one of the fastest growing companies among Forbes Fast Tech 25.We build innovative SaaS solutions that span CRM, content management, and data for the life sciences industry. Our more than 675 customers ranging from emerging biotechs to the largest global pharmaceutical companies including Bayer, Lilly, Merck, and Novartis.We are driven by our core values: do the right thing, employee success, customer success, and speed. We are innovators, collaborators, and thought leaders out to create and bring to market solutions that help our customers improve and extend human life.Job SummaryThis position reports to the Director of Accounting and is responsible for managing the US and Canadian payroll functions in a growing Finance organization.  These functions include working closely with the Accounting, Stock Administrative, Employee Success and Tax teams supporting the payroll process and accounting close process.  In addition, this position will work closely with the Director of Accounting on key processes and policies and the implementation of controls to drive compliance with SOX requirements.ResponsibilitiesExpand and manage a team to ensures accurate, timely processing of payroll for US and Canadian employees in compliance with Company’s policies and with federal, state, and local tax regulations;Partner with the Employee Success team to ensure coordination, completeness and accuracy of payroll information between HRIS, benefits systems and ADP Workforce Now;Work with the Stock Plan Administration to account for taxes/withholding for stock option exercises and restricted stock vestings;Create and maintain strong relationships with cross functional teams including Accounting, Employee Success, HRIS, Benefits, Tax and Stock Administration;Manage and record monthly international payroll (Sweden, Norway & Turkey) utilizing 3rd party vendors and ensure payroll providers are delivering on service agreements;Provide employees and stakeholders with excellent customer service while adhering to company policies;Prepare month-end payroll and benefit related journal entries and perform reconciliation of the related accounts;Lead, recommend and participate in projects in system implementation that related to streamline payroll process (ie implementation of HRIS system or system upgrades)Prepare, review and distribute annual W-2 forms;Prepare information for the annual Workers Compensation and 401K audits;Manage employer tax accounts with multi-states and local taxing jurisdictions ensure compliance with federal, state and local regulations and guidelines;Develop and improve payroll processes and controls to drive efficiencies and best practices;Respond to reporting needs from Finance, Employee Success and other departments;Maintains payroll operations in accordance with documented SOX processes and company policies and proceduresMentor and coach the US payroll team to create a cohesive US based team with international business partnersRequirementsBachelor’s degree in Accounting7 - 10 years relevant payroll experienceExperience in ADP Workforce NowStrong knowledge of payroll processes including managing tax implications with a good understanding of federal, state, & local tax regulations and a strong understanding of processing equity-related payroll transactions.Experience with internal SOX documentation and compliance, including the understanding of internal controls, financial reporting requirements, and testing processes and proceduresAttention to detail with strong work ethic and disciplined approach;Effective interpersonal, oral and written communication skills with a focus providing exceptional customer service and maintaining confidentiality;Must be able to interact effectively with all levels.Highly proficient in MS office applications: Word, Excel, Power PointNice to HaveSoftware industry experience a plus

Company info

Veeva Systems, Inc.
Website : http://www.veeva.com/

Company Profile
Enterprise software as we knew it is dead. The world is moving to Software-as-a-Service (SaaS) as companies realize the tremendous benefits of this innovative model. No software or hardware to install. Implementations measured in weeks, not months (or even years). No upgrade costs. Incredible speed and flexibility. Empowered and excited end-users. Tens of thousands of companies are enjoying the new realities of SaaS software today. Unfortunately, these existing applications have been focused on the market as a whole and have left many key industry segments behind. Veeva Systems was founded in January 2007 to ensure that companies in key market segments can take advantage of the SaaS model, starting with the global life sciences industry.