Payroll Analyst

Profile

u003cpu003eu003cstrongu003eJob Overview: u0026nbsp;u003c/strongu003eUnder the general direction of the Controller, the Payroll Analyst oversees and supports a system and payroll processing functions for all employee categories of the Institution. Functioning includes but is not limited to: managing pay practice design, managing payroll transactions (adjustments and deductions), record maintenance, recurring and ad hoc reporting, data analysis, procedure documentation, regulatory tax reporting, and systems maintenance. The Payroll Analyst identifies and recommends updates to payroll processing software, systems, and procedures as well as leverages industry knowledge and best practices to promote the mission and vision of the institution and supports culture development and culture management efforts.u003c/pu003enu003cpu003eu003cstrongu003eEducation/Experience: u003c/strongu003eu003c/pu003enu003culu003enu003cliu003eBacheloru0026rsquo;s degree from an accredited institution of higher learning in Business Administration, Accounting, Human Resources or related discipline required.u003c/liu003enu003cliu003eMinimum four (4) yearsu0026rsquo; experience in payroll processing, general accounting or related experience required. Higher education experience preferred.u003c/liu003enu003cliu003eExperience with Colleague Ellucian, Ultimate Software u0026ndash; UltiPro and Business Objects reporting systems preferred. Experience with Global/International payroll processes preferred.u003c/liu003enu003c/ulu003enu003cpu003eu003cstrongu003eK/S/Au003c/strongu003eu003c/pu003enu003culu003enu003cliu003eKnowledge of enterprise systems operation for complex payroll interactions that interface with other systems (student, financial, etc.); payroll functions, processing, reporting and regulations.u003c/liu003enu003cliu003eExtensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.u003c/liu003enu003cliu003eMaintains knowledge of payroll methods, Department of Labor regulations, federal and state tax regulations, and international tax requirements.u003c/liu003enu003cliu003eAdvanced level in Excel and other Microsoft application skills.u003c/liu003enu003cliu003eCommitment to diversity and building an inclusive community.u003c/liu003enu003cliu003eFamiliarity with at complex payroll system including multistate tax reporting and international Payroll processing. Ultimate Software (UltiPro) System knowledge is a plus.u003c/liu003enu003cliu003eAbility to think strategically and effectively analyze data and implement data-informed decisionsu003c/liu003enu003cliu003eDemonstrated attention to detail as well as strong analytical, assessment and organizational skillsu003c/liu003enu003cliu003eStrong critical thinking, problem-solving and visioning acumenu003c/liu003enu003cliu003eAbility to proactively identify challenges and barriers to stated objective and employ assistance in addressing theseu003c/liu003enu003cliu003eSolid proven accounting skills with professional commitment to ensuring equitable and proper pay and, accounting practices.u003c/liu003enu003cliu003eStrong collaboration business acumen and abilitiesu003c/liu003enu003cliu003eExcellent interpersonal skills to build strong relationships at all levels of the institutionu003c/liu003enu003cliu003eDemonstration of Emotional Intelligence and professional maturityu003c/liu003enu003cliu003eProficient and functional knowledge of MS Office (Work, Excel, PowerPoint, and Outlook)u003c/liu003enu003cliu003eHighest level of professionalism and integrity with the ability to handle and manage confidential information.u003c/liu003enu003cliu003eStrong communication acumen including written, oral, and listeningu003c/liu003enu003cliu003eWillingness to work evening and extended hours as neededu003c/liu003enu003c/ulu003enu003cpu003eu003cstrongu003eSupervision (if applicable):u0026nbsp; u003c/strongu003eN/Au003c/pu003enu003cpu003eu003cstrongu003eEssential Duties u0026amp; Responsibilities: u003c/strongu003eu003c/pu003enu003cpu003eu003cstrongu003ePayroll Functionsu003c/strongu003eu003c/pu003enu003culu003enu003cliu003eSupports the life-cycle semi-monthly payroll processing of all three campuses across the institution and division payroll functions including the preparation, processing, and disbursement of all regular and off-cycle payrolls, incentive compensation, deferred compensation, payroll taxes, and employee benefit payments as well as deductions for multi companies.u003c/liu003enu003cliu003eLeads communications efforts around payroll scheduling and relevant payroll milestones to ensure the timely and accurate execution of all payroll activities.u003c/liu003enu003cliu003ePrepares and maintains accurate records and reports of payroll transactions.u003c/liu003enu003cliu003eProcesses payroll system inputs including new hires, changes in salary, overtime, terminations, benefits, tax withholdings, annual elections, etc. for all salaried and hourly employees.u003c/liu003enu003cliu003eWorks collaboratively with the Registrar, Financial Aid Directors and Academic Affairs department to calculate process work study, student employees, adjunct faculty payments and faculty overload payments.u003c/liu003enu003cliu003eImproves, automates and documents all payroll processes, procedures, and internal controls. Leads all payroll projects.u003c/liu003enu003cliu003ePromotes communications and training programs in order to keep others informed of university policies and procedures, as well as changes to federal and state rules and regulations concerning the payroll function.u003c/liu003enu003cliu003eUpdates the payroll system with new employeesu0026rsquo; direct deposit information, and selected deductions. Timely updates Colleague with employee EFT payment informationu003c/liu003enu003cliu003eActs as a systems administrator for the Ultimate UltiPro payroll system, including the year-end gateway creation, entering and following up on cases in UltiPro.u003c/liu003enu003cliu003eProvides UltiPro Time Management technical support to internal consistencies.u003c/liu003enu003c/ulu003enu003cpu003eu003cstrongu003eCompliance and Reportingu003c/strongu003eu003c/pu003enu003culu003enu003cliu003eMaintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies in order to remain current with all applicable regulations and ensure compliance for both companies in U.S. and Canada.u003c/liu003enu003cliu003eWorks with Controller and team to ensure compliance with federal, provincial, state, and local payroll, wage, and hour laws and best practices.u003c/liu003enu003cliu003eCollaborates with key stakeholders including HR, Treasury, Tax and Financial Reporting and field locations. Assist in internal/external audits by providing records and documentation to auditors.u003c/liu003enu003cliu003eProvides Payroll related reports, and variance analyses:nu003culu003enu003cliu003eReviews the quarterly payroll tax reports in collaboration with the payroll vendoru003c/liu003enu003cliu003ePrepares and tests system for year-end tax reporting and processingu003c/liu003enu003cliu003ePrepares periodic and year-end tax reporting W-2 and 1099 in both the U.S. and BC, Canadau003c/liu003enu003cliu003ePrepares and files Record of Employment (ROE) with the Canadian Revenue Agencyu003c/liu003enu003c/ulu003enu003c/liu003enu003cliu003ePrepares audit filing requirements for year-end financial, 403 B and Workers Compensation auditsu003c/liu003enu003cliu003eReconciles the pension fund deductions with those reflected by the pension fund administrator monthly and reports issues to appropriate entitiesu003c/liu003enu003cliu003eMultistate tax reporting monitoring and working with Ultimate Software representatives to review quarterly tax filingsu003c/liu003enu003cliu003eEstablishes /files Multistate Payroll related business registrations and reports any new states to Ultimate via a case creationu003c/liu003enu003cliu003eOther duties as assigned or required.u003c/liu003enu003c/ulu003enu003cpu003eu003cstrongu003eWork Environment (Physical Demands):u0026nbsp; u003c/strongu003eThe usual and customary methods of performing the jobs functions require the following physical demands: some lifting, carrying, pushing, and/or pulling and significant fine finger dexterity. Generally, the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.u003c/pu003enu003cpu003eu003cstrongu003eUniversal Core Behaviors:u003c/strongu003eu003c/pu003enu003cpu003eu003cstrongu003eCommunication:u003c/strongu003eu003c/pu003enu003culu003enu003cliu003eEffectively expresses oneself in all oral and written communications.u003c/liu003enu003cliu003eExhibits good listening and comprehension skills.u003c/liu003enu003cliu003eKeeps others informed, as well as responds, in a timely manner.u003c/liu003enu003cliu003eDemonstrates match between words and actions.u003c/liu003enu003cliu003eResponds with tact, diplomacy, respect and composure when dealing with others.u003c/liu003enu003cliu003ePromotes the spirit and essence of the Schoolu0026rsquo;s Vision, Mission, Values and Key Strategies through both verbal and written communication.u003c/liu003enu003c/ulu003enu003cpu003eu003cstrongu003eTeamwork and Collaboration:u003c/strongu003eu003c/pu003enu003culu003enu003cliu003eFacilitates a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgroundsu003c/liu003enu003c/ulu003enu003culu003enu003cliu003eCooperates with others toward the achievement of common goals.u003c/liu003enu003cliu003eSeeks consensus and win-win solutions to problems and conflicts.u003c/liu003enu003cliu003eContributes actively and participates fully in team initiatives.u003c/liu003enu003cliu003ePuts success of the team above own interests.u003c/liu003enu003cliu003eBuilds and maintains constructive work relationshipsu003c/liu003enu003c/ulu003enu003cpu003eu003cstrongu003eResponsive to Change:u003c/strongu003eu003c/pu003enu003culu003enu003cliu003eSupports changes in the work environment.u003c/liu003enu003cliu003eDisplays a proactive, problem-solving approach toward work.u003c/liu003enu003cliu003eCommitted to life-long learning by continuously increasing skills, knowledge and effectiveness.u003c/liu003enu003cliu003eActively seeks and initiates creative and innovative solutions.u003c/liu003enu003cliu003eExercises sound, accurate and informed independent judgment when needed.u003c/liu003enu003c/ulu003enu003cpu003eu003cstrongu003eQuality-Driven and Accountable:u003c/strongu003eu003c/pu003enu003culu003enu003cliu003eResults-oriented and committed to quality through continuous process improvement.u003c/liu003enu003cliu003eEliminates ineffective activities and closes performance gaps.u003c/liu003enu003cliu003eAnticipates and responds to customer needs.u003c/liu003enu003cliu003eMonitors own performance, accept responsibility for actions and actively seeks feedback.u003c/liu003enu003cliu003eMeets deadlines and completes projects and activities in professional, timely manner.u003c/liu003enu003cliu003eEvaluate and maintain the UltiPro payroll system ensuring it meets the institution needs in collaboration with the Information Technology department.u003c/liu003enu003cliu003eSeeks opportunities to increase productivity and/or reduce costs while maintaining highest quality standards (fiscally responsible).u003c/liu003enu003c/ulu003enu003cpu003eu003cstrongu003eSupport of Vision, Mission, Values, Key Strategies:u003c/strongu003eu003c/pu003enu003culu003enu003cliu003eSupports and models the Schoolu0026rsquo;s Values of: social interest, compassion, justice, respect for the individual, honors diversity and difference, intellectual rigor, optimism and collaboration.u003c/liu003enu003cliu003eArticulates the Schoolu0026rsquo;s Vision, Mission, and Key Strategies in a way to educate others.u003c/liu003enu003cliu003eDemonstrates active commitment in advancing the Schoolu0026rsquo;s Vision, Mission and Key Strategies.u003c/liu003enu003cliu003eExhibits personal integrity, honesty, zeal and compassion.u003c/liu003enu003cliu003eAligns work processes to advance the Schoolu0026rsquo;s strategic plan and key strategies.u003c/liu003enu003c/ulu003e,EqualOpportunityEmployerDescription:null,PayTransparencyPolicyStatement:null,MatchScore:1.0,HasApplied:false,ApplicationJobBoardName:null,ApplicationJobBoardId:null,DateApplied:null,Salaried:true,CompensationAmount:null,PublishingStatus:1,Links:[],BehaviorCriteria:[],MotivationCriteria:[],EducationCriteria:[],LicenseAndCertificationCriteria:[],SkillCriteria:[],WorkExperienceCriteria:[],JobBoardMemberships:[{JobBoardId:5b64ce7f-14b5-443e-344c-7e8db470f3bd,PublishedInternal:true,PublishedExternal:false,ExternalPostedDate:null,InternalPostedDate:2022-03-15T19:55:18.809Z},{JobBoardId:b809b751-42a6-bffa-f3ce-536e549e35d9,PublishedInternal:false,PublishedExternal:true,ExternalPostedDate:2022-03-15T19:55:18.809Z,InternalPostedDate:null}],AssessmentUri:null,AssessmentStatus:null,OpportunityIsClosed:false,TravelRequired:null,TravelDescription:null,SupervisorName:null,Assessments:[],ApplicationId:null,CompensationAnnualMinimum:null,CompensationAnnualMaximum:null,CompensationHourlyMinimum:null,CompensationHourlyMaximum:null,CompensationCurrency:null});

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