Payroll Specialist

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Summary:The Payroll Specialit is responsible for overseeing timely and accurate management of the payroll services and related functions for multiple entities and multiple locations.  Additional responsibilities include accurate maintenance of the payroll systems used, ensuring accuracy and completeness of data; performing all functions involved in preparing, analyzing, reconciling, balancing and reporting payroll activity while assisting with administration of benefits and retirement plans; knows how to lawfully implement any and all court ordered deductions received; ensure accurate reporting.  The Payroll Specialist will work with the Accounting Department on the payroll general ledger processing which includes accurate and timely monthly reports for funding, journal entries and balance sheet reconciliations.Essential Functions:nProcesses employee status changes (including new hires, terminations, transfers/promotions), payroll and employee expenses, assists with the reconciliation of general ledger accounts as needed, creates on-going month-end, quarterly, and year-end organization reports, and performs other rated duties as assignednReconciles payroll deposits, tax withholdings, wage garnishments, and voluntary deductionsnIs knowledgeable of the federal and state laws involving child support, court ordered deductions and voluntary deductions; understands and can administer court ordered priorities lawsnEnsures that payroll-related transactions are processed in compliance with external and internal policies and audits payroll information for accuracynPerforms actions necessary to track and determine regular and overtime pay, and factors commission-based income or bonuses into an employee's salarynCalculates and processes Federal and State tax and social security withholdings, deductions, insurance, benefits and 401(k) contributionsnReconciles errors and maintains payroll recordsnReviews and processes payroll adjustments, including vacation, sick, and other time offnGenerates accrual entries, as requirednFields and responds to payroll inquiries and resolves discrepancies as requirednMaintains knowledge of rules and laws which govern the payroll administration practicesnImplement new properties and/or pay groups as needednTroubleshoot and resolve Payroll, Labor and Time & Attendance Systems as needednUnderstands the purpose of Standard Operating Procedures and assists in the writing and reviewing of internal documents to maintain Payroll Standard Operating ProceduresnWorks with Accounting on the payroll general ledger processing which includes accurate and timely monthly journal entries, balance sheet reconciliations and funding.nProvide expert consulting regarding payroll initiatives and tools to facilitate overall organizational performance, including organizational reports (auditing I9's, performance reviews, staffing levels, average hours worked, and company bonus plans).nEstablish and direct payroll internal controls with the emphasis on maintaining data integrity and security, as well as process design/compliance and improvementnPrepare and submit all weekly, biweekly, quarterly, monthly and annual reports by compiling summaries of earnings, taxes, deductions, leave, disability, and non-taxable wagesnMaintain employee confidence and protect payroll operations by keeping information confidentialnMaintain professional and technical knowledge by attending educational workshops; review professional publications; establish personal networks; participate in professional societiesnProvide and coordinate training to Managers and Associate Managers as it relates to payroll practices, processes and systemsnOther duties and ad hoc reports as deemed necessarynOther Requirements:nExperience establishing payroll strategy and leading major change within a shared services environmentnStrong working knowledge of payroll, time and labor and GL systemsnProficiency with US garnishment rules and federal/state regulationsnExperience in process definition, problem solving and analysis, and change managementnExceptional verbal and written communications skills with a demonstrated ability to bring individuals and groups to consensus agreementsnIntermediate user of Excel – must know formulas and how to applynAbility to identify and foresee issues and apply general rules and best practices to resolve with logicnStrong problem solving/analytical skillsnExcellent time management and organizational skillsnExperience in multi-state payroll with federal/state tax and regulation knowledgenExcellent PC skills including a strong knowledge and proficiency in Excel and AbranHigh degree of professionalism and work ethic in dealing with confidential and sensitive informationnEducation Requirements:nBachelor degree in Accounting, Finance, Human Resources, Business or related field or relative years of experience preferred but not requirednFPC (Fundamentals of Payroll Certification) preferred but not requirednYears of Experience:n3 years of progressive payroll and human resources experience with 500 employees located at work locations and within multiple entitiesnExperience on managing and processing the entire pay-run per pay-group from start to finishnExperience of a successful implementation and transition of a HRIS/payroll system, Various systems a plusnExperience in the hospitality industry preferrednKey Competencies:nComplete understanding of how Payroll and General Ledger affect each other and understand accounting principlesnUnderstand differences between business reimbursements and other types of reimbursementsnUnderstand discretionary vs non-discretionary bonuses and how they affect employees’ paynKnowledge of taxable and non-taxable deductionsnKnowledge of employer provided benefits – various types of benefits offerednProficient knowledge of report writing as it relates to payroll and benefitsnExcellent verbal and written communication skills at a professional levelnIntermediate skill level with Microsoft Office Suite; Word, Excel, and PowerPoint.nHands-on approach to problem solving and analysis.nExcellent Analytical SkillsnExcellent organizational skills with the ability to effectively Multi-tasknAbility to work effectively with little supervisionnOthers, as requirednBenefitsnTravel and Hotel DiscountsnWorking with a dynamic team of people!nGreat opportunity with a growing companynMedical/Dental/Vision/LTD/STD/Life Insurance/Vacation, PTO, Holidays, Supplemental Insurance and 401Kn **This is not a remote position** Source: Hospitality Online,

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