Human Resources Clerk

Profile

It's time to join New England's foremost dairy company with over a 100-year history of leadership in the industry. Delivering the Natural Goodness of Maine since 1921, Oakhurst Dairy is a company you can be proud to work for. Located in Portland, Maine, our company is one of New England's key employers offering: Local management Excellent compensation and benefits and Pride in the product you will represent It's about more than milk -- it's our heartfelt pledge to people throughout New England to honor what Maine stands for -- by offering the purist, freshest, most delicious products, while standing up for what's right, for our customers, for farmers, and for the environment. All of our milk is sourced from local farms in Maine and our facilities meet the highest quality-control standards. We produce fresh wholesome milk and dairy products which are backed by a 100% satisfaction guarantee.In 2014 Oakhurst was acquired by Dairy Farmers of America (DFA), a national dairy farmer-owned cooperative. Oakhurst is a wholly owned subsidiary of DFA and continues to operate independently. The Human Resources Clerk will be responsible for providing administrative and clerical support to the Human Resources Department in a variety of HR activities, processes, and initiatives, while maintaining a high level of self-reliance and confidentiality. Provides administrative support to the Human Resources Department including: Maintenance of employee files, coding of invoices, tracking of employee records, and job fairs/special recruiting efforts. Conducts month-end reporting for Human Resources including: new hires, terminations, address changes, cost center changes, turn-over stats, and other reports as deemed necessary. Assists with planning and organizing events sponsored by Oakhurst Dairy including; health and wellness events, Flu Shot Clinic, Health Fairs; and employee recognition events. Assists with planning and organizing internal training efforts, including scheduling, surveying/registering of participants, record keeping, and day-of execution. Participates in non-exempt recruitment efforts as needed by assisting in drafting the requisition, telephone screening, corresponding with candidates, scheduling interviews, checking references, and facilitating the onboarding and HR orientation process. Participates in the Records Retention program by ensuring records are documented and stored according to policy, and making recommendations for process improvements and solutions. Performs file audits to ensure consistency and legality of employee documents. Screens, relays, and follows up on email, telephone, and mail correspondence in order to direct communications to the appropriate parties and/or respond to inquiries. Directs all employment and income verifications to the HR Manager. Responds to employee inquiries ensuring a high-level of confidentiality and customer service ensuring the HR Specialist and Manager are kept abreast of all matters. Communicates with appropriate manager as needed to relay pertinent payroll and/or benefits questions or information. Recommends changes in processes to improve productivity and standards. Responsible for maintaining the highest level of confidentiality as it relates to organizational changes and other sensitive information related to the human resources job responsibilities. Leads by example and serves as a change agent as the company adopts new practices, policies, and procedures. Models the way in working within and in support of our Core Values. Performs other responsibilities as determined by business needs.

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