Benefits Specialist x2

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Benefits Specialist
Our client is seeking a Benefits Specialist to join their team on a CONTRACT TO HIRE BASIS! Client is in the higher education industry.
They offer competitive compensation and benefits, a wonderful workplace culture, continued career growth and advancement opportunities!
Location:
Downtown, Chicago, IL (loop) - IN OFFICE 5 DAYS A WEEK
Pay:
$25/hr to $28/hr
Hours:
8:00am-5:00pm, Monday-Friday
Responsibilities:
DUTIES AND RESPONSIBILITIES
Provide timely and accurate customer support to benefit eligible employees answering their inquiries regarding benefit options, enrollment process, and changes.
Manage BenAdmin/PeopleSoft to process employee benefit elections including new hire, life event changes and annual open enrollment ensuring accurate and timely submission of data to benefit providers and Payroll.
Manage HRIS benefit data management activities to ensure data integrity and compliance.
Assist with ACA duties such as analysis of data as it relates to ACA requirements, set-up of initial measurement periods for new hires, rehires; prepare and audit reports to maintain ACA compliance; administer monthly reporting and communication to applicable employees for medical coverage eligibility.
Respond to questions from employees and managers regarding ADA compliance and accommodation requests. Acknowledge requests and provide status notices. Communicate with healthcare providers regarding incomplete forms or information that requires clarification. Maintain compliance records and prepare reporting for Human Resources management team.
Conduct new employee orientation and provide benefit information for separating employees.
Effectively review and interpret FMLA and long-term disability requests for completeness and process requests in a timely manner to satisfy compliance requirements.
Administers other college time-off programs such as caregiver leave, sick leave, COVID-19 emergency childcare leave, COVID-19 employee emergency leave, military leave, unpaid leaves, in accordance with internal policy and applicable laws.
Maintains complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.
Manage workers compensation and unemployment claims maintaining databases for tracking purposes and providing quarterly reporting.
Manage the educational assistance program that consists of CCC tuition remission and two tuition exchange programs.
Conduct monthly health plan participant audits.
Regularly interface with multiple health and welfare benefit vendors, carriers and administrators to assist employees with the resolution of benefit issues and ensure consistent, accurate and reliable information is being disseminated to employees.
Document benefit administration practices and system procedures focusing on best practices.
Assist with periodic plan audits conducted by the college’s external auditors to ensure accurate eligibility
reporting and costs.
Conduct monthly benefit billing reconciliation, invoicing, and regular benefit plan participant audits and resolve discrepancies.
Process benefit-related tasks associated with payroll processing deadlines.
Enrolls employees with carriers and process life status changes.
Audits system interfaces to ensure proper delivery of benefit information.
Publish and maintain employee benefit information on the college’s internal (Intranet) and external (Cascade) websites and benefit materials.
Participate in the design and revision of benefit materials, communications, and training materials.
Prepare various reports including: Form 5500, benefits surveys, dependent audits, OSHA, and other benefit reporting requirements for review.
Perform other duties as assigned.
Requirements:
Bachelor’s Degree in human resources or related field of study and 2-3 years of benefits experience, or combination of education and relevant experience, preferably with some higher education experience.
Working knowledge of benefit concepts, laws, compliance and regulations.
Knowledgeable of changing Federal and State regulations and legislation that may affect employee benefits, including ERISA, COBRA, Section 125, HIPAA, FMLA, ADA and workers compensation
Must be proficient with Microsoft applications, PeopleSoft experience (v9.2) preferred, and technical skills specifically in Excel (V-lookups, pivot tables, formulas).
Ability to work well with employees at all levels as well as external constituents such as vendors.
Attention to detail, accuracy and ability to multi-task.
Ability to handle all situations with professionalism, confidentiality and diplomacy.
Must be able to effectively represent Human Resources at college-wide events and various meetings.
IND 001-001

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