Payroll/ Benefits Manager Job

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SNI companies is hiring for A Payroll/Benefits Manager. Please submit your resume now!
The Benefits/Payroll Manager is a member of the management team and will manage all aspects of full cycle payroll and employee benefit programs to include managing onboarding/offboarding employees, compensation and payroll, benefits administration, ACA compliance, worker's compensation, health and safety, OSHA, unemployment, and reporting. The Manager will also assist the VP of Human Resources in various human resources related tasks. The Manager is also responsible to ensure that the agency is following all federal, state, city, and applicable requirements. Performs research and analysis and makes recommendations to the Vice President, Human Resources regarding benefits program design and compensation programs. Provides direct service to employees. Works in a highly sensitive, compliant and confidential setting.
Essential Duties and Responsibilities:
Payroll and Benefits
Process payroll to include wage payments, reporting, reconciliations, benefit carrier feeds, etc.
Implement and manage all Payroll and Benefits related policies, practices, and programs. Provide oversight and ensure timely completion for 941, 940, 1096, 1099, 1095C, W2, etc. forms in partnership with payroll vendor and Fiscal.
Manage Cobra administration, unemployment payments and claims, FMLA leave requests, STD/LTD request, workers' compensation claims and reports, OSHA reporting and postings, PTO balances and rollovers, and all insurance related processes.
Ensure the agency stays in compliance with ACA requirements.
Manage 403b plan, FSA and HSA accounts and act as liaison with plan provider. Partner with Fiscal to ensure discrimination testing, 5500 reporting and matching determination is completed annually. Distribute Summary Plan Description and other required notices to all employees in a timely manner.
Oversee third party outsource vendors to ensure payroll and benefits compliance.
Manage and coordinate annual open enrollment process with benefit carriers and the payroll vendor; review/update Benefits Guide as needed. Review, update and distribute the annual Benefits Guide to all employees. Ensure health plan summaries are distributed in a timely manner and provide training and 1-1 assistance for employees on the various benefits plan offered.
Reconcile benefits enrollment, deductions, and cancellations; ensure vendor invoices are reconciled and submitted to Fiscal for payment in a timely manner.
Manage and grant/cancel access to benefits vendor sites, HRIS system and other internal platforms as needed.
Manage and effectively use the HRIS system understanding all benefits and features of the platform to ensure an automated and streamlined process.
Facilitate the provisioning and deprovisioning process for all employees.
Provide both regular and periodic data and reporting to the Vice President, Human Resources.
Maintain agency new hire and turnover report. Prepare monthly data dashboard and reports.
Maintain accurate new hire folders and electronic employee files. Ensure files are complete and in compliance for audits.
Prepare employment offers, intern agreements and contracting agreements in compliance with internal guidelines. Partner with Fiscal to ensure 1099s and vendor packages are processed and completed timely.
Manage I9s and eVerify process and ensure completed for each new employee.
Manage and review compensation plan and job descriptions annually. Conduct annual salary analysis to ensure roles are competitive and at market value. Provide recommendations to Vice President of HR for updates, adjustments, or salary range changes.
Prepare and submit annual EEO-1 and VETS reports.
Manage required state and federal labor law postings at all locations and ensure in compliance.
Manage verification of employment and other employee requests.
Ensure that HR record keeping meets the requirements of auditors and government agencies.
Ensure that the agency complies with all state, federal and grant legal, regulatory, and funding requirements.
Human Resources
Assist recruiting as needed to ensure that all reference checks, drug screens, TB tests and background checks are completed for all new hires, interns, and contractors.
Manage the Performance Management process through the HRIS system.
Manage MyLearningPoint and Credible for employee access and assigned training requirements. Ensure required trainings including DCF requirements are communicated to all employees.
Assist HR with audit preparations.
Assist with job description preparation and ensure proper FLSA status, job code, EEO code, salary range, job grade, etc.
Assist with conducting exit interviews.
Assist with the Annual Employee Survey; review data and prepare findings reports for management and employees.
Assist with preparing various survey's using Google Forms.
Assist with providing various employee related training sessions as requested.
Participate in RRHS Quality Improvement Program agency audits.
Assist VP of HR with focus groups and round tables to include meeting preparation and note taking.
Assist with employee recognition efforts.
Assist with developing and distributing agency wide employee related communications.
Assist VP of HR with HR budgeting process.
Coordinate Zoom meetings and schedule training/conference rooms as requested.
Perform other duties as assigned.
Education and Experience Requirements:
Bachelor's degree in Human Resources, Business or related field or equivalent relevant work experience required.
Minimum five years of experience working in a Payroll or Human Resources Department.
Paycom system experience highly preferred.
Minimum five years of experience in a Payroll/Benefits management including Cobra, FMLA, Disability Leave and unemployment.
Strong working knowledge of ACA compliance, workers compensation, OSHA, disability leave, 403b management and reporting, HSA and FSA plans, medical insurance, life insurance, vision/dental insurance and EAP processes.
CPP and CBP preferred; SPHR or PHR helpful.
Proficient in HRIS Systems (Paycom preferred), Excel, Word, PowerPoint and Google Forms.
Familiar with state and federal employment related laws.
Experience with administering surveys and compiling data helpful.
Experience in non-profit or social service organization helpful.
Knowledge/Skills/Abilities:
Strong Knowledge of the full body of payroll and benefits knowledge and competencies; ability to research and recommend policy, program, and process improvements. Employee health and welfare programs (including financial management, service and industry trends. − All applicable employment and benefit laws and regulations especially those relating to health benefits, insurance, Workers' Compensation and safety. − Principles and practices of financial record keeping: systems, procedures and controls applicable to payroll systems. − Federal, state and local statutes, rules and regulations applicable to payroll accounting and deductions, benefits rules, policies and procedures. − General knowledge of the principles, practices and current trends in Payroll/Benefits administration including classification, job analysis, performance management, compensation and insurance programs.
Skill in and ability to: − Plan, organize, verbal and written communications; public presentations; interpersonal sensitivity; problem analysis and decision making; time and stress management. − Manage resolution of cases involving employee disabilities. − Maintain the confidentiality and privacy of privileged communications, including employee medical issues and program planning. − Read, understand, and implement legal and procedural changes affecting work performed.
Customer Service - able to personally provide high level of interactive service to Agency employees, supervisors and executives; building relationships and acting as internal company advocate
Team Orientation & Interpersonal Skills - highly motivated, and creative team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization. Ability to role model the Agency Core Values.
Communication - able to effectively and persuasively express self verbally and in writing, using correct language and grammar in a professional, diplomatic and tactful manner
Confidentiality - able to handle confidential information and keep information private and secure
Organization & Time Management - able to work independently with minimal supervision, planning, scheduling and organizing professional schedule to complete actions within established deadlines, handling multiple priorities with strong attention to detail.
Systems & Software - proficient knowledge of Microsoft Office software applications and software, My LearningPointe, and any software programs needed to support HR function.
Require minimal supervision and have the ability to multitask and work in a fast-paced environment.
Job Criteria:
Start Date:
Position Type: Full-Time Permanent
Years of Experience Required:
Education Required:
Overnight Travel:
Vacation Time:

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