ADMINISTRATIVE ASSISTANT NON-CLASSIFIED - OFFICE OF PROFESSIONAL STANDARDS

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Job Description
POSITION SUMMARY
The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers.
Supports the Office of Professional Standards by performing administrative services. Assists management with administrative tasks such as transcribing statements and meeting minutes, scheduling meetings, and answering inquiries. Prepares and proofreads various reports detailing the administrative information handled by the position. Will handle confidential information.
NOTE:
The duties of this position will include all of those duties set forth in the official job description.
The City offers a wide variety of benefits to employees. In addition to the competitive benefits package and salary, the City participates in the Florida Retirement System (FRS) which offers an investment option and a pension option, and requires a 3% contribution from employees. New hires are automatically enrolled in FRS.
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This is an at-will position and not subject to Civil Service Rules or any collective bargaining agreement.
ESSENTIAL JOB FUNCTIONS
Provides responsible and complex administrative and clerical duties in support of an assigned area of responsibility
Processes and proofreads a wide variety of reports, letters, memoranda and statistical charts; types from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities
Maintains a calendar of activities, meetings and various events; coordinates activities with other City departments, the public and outside agencies
Screens office and telephone callers; provides front counter assistance, including accepting applications and providing information; responds to and resolves complaints and requests for information on policies, procedures, systems and precedents relating to assigned responsibilities
Attends a variety of meetings; prepares and compile agenda packets; takes and prepares minutes; disseminates information, as appropriate
Maintains detailed and accurate records; provides, creates and submits reports as required.
Maintains department filing, records and rosters; develops, implements and modifies filing systems, and archives files
Operates a variety of office equipment including copiers, facsimile machine and computer; input and retrieve data and text; organizes and maintains disk storage and filing
Maintains inventory of supplies; obtain estimates for ordering purposes; orders supplies as needed; ensures compliance of policies and procedures
Prepares a variety of documents for the purchase of supplies and equipment
Maintains records related to the division's budget and expenditures
Performs related work as required
JOB REQUIREMENTS & WORK ENVIRONMENT
Have successfully completed at least two (2) years of college coursework in business administration, public administration or a related field from an accredited college
One (1) to three (3) years performing intermediate administrative work. Additional qualifying experience or completion of coursework at an accredited college or university in a job related field, may substitute on a year-for-year basis for the required experience or education.
PREFERENCES
Prior Experience in:
Human Resources
Law Offices
Government
Transcribing recorded statements and/or meeting minutes
Special Requirements:
Non-Essential Employees
will not be required to work during a declared emergency but may be required to work in some capacity after the declared emergency. The employee's Department Head will determine when the employee will be required to work.
WORKING ENVIRONMENT:
Office or similar indoor environment Frequently or Often Outdoor environment Seldom or Never Street environment (near moving traffic) Seldom or Never Construction site Seldom or Never Confined Space Seldom or Never In the community (homes, businesses, etc.) Seldom or Never Lab Seldom or Never Warehouse environment Seldom or Never
PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
HOW TO APPLY/ VETERAN INFORMATION
Applications will be reviewed and the hiring authority will contact those applicants whose application reflects the best match of experience for the position.
Closing Date/Time: 2/28/2022 11:59 PM Eastern
Job Address
Fort Lauderdale
Florida
United States
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Employer:
City of Fort Lauderdale, FL
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About City of Fort Lauderdale
Fort Lauderdale is the largest of Broward County's 31 municipalities and the 8th largest city in Florida. It encompasses more than 33 square miles and has a population of over 176,000. We support a diverse range industries, including marine, manufacturing, finance, insurance, real estate, high technology, avionics/aerospace, and film and television production and are known as a great place to live, work, and raise a family. The City of Fort Lauderdale seeks candidates for all positions who desire to become part of a team passionate about making a difference and achieving the City of Fort Lauderdale's Mission: We Build Community.
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