Operations Manager Center for Children Families and Workforce Development

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Operations Manager, Center for Children, Families, and Workforce Development
The Center for Children, Families, and Workforce Development (the Center)
seeks an
Operations Manager
to oversee fiscal planning, budgeting and forecasting and human resources, including staff onboarding, ongoing training, and staff development. This position will provide in-depth professional budget, analytical, and forecast management to the Center’s Executive Director and the Center’s project managers. Responsibilities include supervision and coordination of fiscal operations and independent development and management of budgets; including planning, assessing, forecasting, consulting, and reporting for all budgetary accounts (federal, state, foundation, SPABA). Additionally, the Operations Manager is responsible for overseeing daily operations including personnel hiring, vendor and consultant contracts and onboarding.
This position will supervise part-time administrative support staff and co-supervise students assisting with grant-funded projects. The Operations Manager will independently assign, and monitor supervisee tasks, deadlines, and successful completion of responsibilities, as well as independently monitor and determine pay, performance, and ongoing employment.
The Operations Manager must maintain productive working relationships and act as a liaison for and represent the Center and the Director through interactions with campus administrators, faculty, staff, students, consultants, vendors, and grant sponsors/stakeholders while coordinating with the College of Health, Office of Sponsored Programs (OSP), Business Services, and other UM departments and entities with which the Center has financial relationships. The Operations Manager serves as the liaison between Center and OSP for all levels of grant management, including pre-award and post-award oversight and consults with sponsor agencies to address grant management issues such as prior approval requests, carryforward, and reporting issues.
This position serves under and reports directly to the Executive Director, but exercises a high level of autonomy and administrative leadership to supervise and coordinate daily operations. The position specifically includes the following tasks:
Financial Responsibilities
Manage payroll for Center personnel, and oversee payroll administration.
Review and facilitate completion of monthly time & effort reports.
Perform HR-related calculations, prepare employee salary projections, detect payroll errors on grant accounts, initiate corrections, and develop methods to reduce/alleviate future mistakes.
Develop and maintain financial trackers for the Center’s Principal Investigators and keep organized grant records for audit purposes.
Assist in budget preparations (pre-award) and work collaboratively with group directors to help meet external compliance standards (post-award)
Develop financial reports and provide analysis of budget data to inform budget-driven decision-making and meet established benchmarks
Facilitate and manage office supplies and purchases.
Human Resource Responsibilities
Initiate and oversee recruitment, interviewing, hiring, and contracting processes of all Center personnel.
Coordinate vendor and consultant set-up; communicate with the procurement office to create and sign contracts, and manage invoices.
Assist with onboarding of all new employees and contractors; familiarize staff with Center and UM policies and procedures.
Serve as the primary contact with HR.
Supervise administrative support team.
Assist the Executive Director in developing and updating job descriptions, managing performance reviews, and mapping career ladders for all staff.
**MEMBERS ONLY**SIGN UP NOW***. is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action
: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always; partner with place; and proudly tell the UM story.
Position Details
Position is full-time, 1.0 FTE, Letter of Appointment and includes a comprehensive and competitive benefits package
including Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.
Schedule varies from M-F 8 AM -5 PM as needed to complete work.
Salary for this position is $47,000 - $52,000 per year, commensurate with experience.
Required Qualifications
Bachelor’s degree in a relevant field
Preferred Qualifications
Bachelor’s degree with preference given to those with financial training.
Experience in developing and managing budgets; maintaining accurate financial records; and accounting procedures.
Experience in human resources-related tasks such as staff onboarding and managing daily operations.
About UM
and the Center for Children, Families, and Workforce Development
**MEMBERS ONLY**SIGN UP NOW***. is flagship, research institution with more than 9,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere.
The mission of the Center is to enhance the health of Montanans by transforming the systems that serve us. We envision a Montana where high-quality and equitable systems of care serve everyone.
To learn more about **MEMBERS ONLY**SIGN UP NOW***., please visit the links below.
University of Montana
Video: Mission First, People Always
UM on YouTube
Criminal Background Investigation is required prior to Offer of Employment.
In accordance with University policy, finalists for this position will be subject to criminal background investigations.
ADA/EOE/AA/Veteran's Preference.
Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law.
References
*References not listed on the application materials may be contacted; notice may be provided to the applicant.
Testing
Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions.
E mployment Eligibility.
All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

Company info

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