Personnel Associate I Human Resource Services

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Human Resource Services
invites applications for a
Human Resources Assistant (Personnel Associate I)
to provide direct assistance to the Human Resource Services (HRS) Compensation Team, working in a collaborative, professional relationship to maintain compliance with the Montana University System (MUS) Staff Compensation Plan for **MEMBERS ONLY**SIGN UP NOW***. (UM), including the institution’s affiliate campuses. Essential duties and responsibilities assigned to this position are as follows:
Maintain responsibility for administrative functions related to the HRS Compensation Office.
Provide accurate and timely information in a variety of forms for all four campuses on topics including, but not limited to, Staff Compensation and creating effective Role Descriptions.
Maintain spreadsheets and basic databases for tracking and analysis.
Provide guidance to HRS Clients regarding compensation compliance, performance reviews, and job analysis.
Accurate and timely completion of necessary documentation and reports, while ensuring data integrity and file maintenance.
Review submissions for completion and provide preliminary analysis.
Providing content updates for applicable portions of the HRS website.
Scanning documents for electronic storage.
Research and review salary survey data.
Special Projects as assigned to meet the needs of the HRS office.
Additionally, the person assigned to this position will proactively engage in HRS team related activities as assigned, and provide department support in other HRS areas as necessary.
This position requires incumbent to develop a working knowledge in the operation of personal computers and a variety of software programs, including Microsoft Word, Excel, Outlook, Publisher, PowerPoint and Internet Explorer, with the ability to learn new software. They will also gain an understanding of UM payroll and recruitment processes and procedures. This individual will develop advanced professional communication skills, including the ability to effectively write professional memos, letters, emails, documents, and reports. They will also gain the ability to establish and maintain highly effective relationships; and learn to communicate one-on-one or in groups at all levels. This incumbent will develop an ability to explain system workings to the campus community and to explain and document, if necessary, rationale of decisions and determinations. They will gain an understanding of the methods of calculation for compensation, as well as the ability to ensure accurate and equitable comparisons and evaluations while applying required standards in order to appropriately administer compensation. They will develop a knowledge of OES and CUPA survey data and uses. This individual will develop a comprehensive knowledge of UM, HRS, and MUS Staff Compensation policies, practices and procedures. This employee will develop an understanding of university positions to ensure accurate and equitable comparisons and evaluations for position determinations, survey responses and reporting as well as a knowledge of and the ability to research and interpret university, Board of Regents, state and federal regulations, policies and procedures and collective bargaining agreements regarding compensation and performance. This employee will develop knowledge and application of HRS values and behaviors and gain intermediate knowledge of Banner.
Required Skills:
The person assigned to this position should possess, at a minimum, a high school diploma (or equivalency), as well as at least two (2) years of professional experience in an office setting or any combination of experience and education that would provide the competencies required to successfully discharge the essential duties assigned to this position.
Intermediate experience in the operation of personal computers and a variety of software programs, including Microsoft Office Suite, with the ability to learn new software
Ability to create intermediate spreadsheets and basic databases to use information for tracking and analysis
Ability to perform math calculations, intermediate analysis, and comparison duties
Detail-oriented to achieve the highest level of accuracy possible at all times
Organizational, multi-tasking, decision-making, and time management skills to prioritize workloads
Effective communication skills, including the ability to effectively write professional memos, letters, emails, documents, and reports
Ability to explain relevant policies and rules with diplomacy and deliver negative information with tact
Ability to provide exceptional customer service, while explaining complex information in a logical and clear way
Demonstrated ability to maintain strict confidentiality while working with high volumes of proprietary information
Minimum Required Experience:
Bachelor’s Degree and two (2) years of professional experience in related position requiring labor market analysis or other closely related human resource services or an equivalent combination of education and experience that would provide the competencies required to successfully discharge the essential duties assigned to this position.
Preferred Qualifications:
Professional experience in higher education
Bachelor’s degree in a related field
About the Human Resource Services, UM
, and Missoula:
The Human Resource Services team partners with **MEMBERS ONLY**SIGN UP NOW***. (UM) community and affiliated campuses by providing solutions and services to support the success of the UM mission.
**MEMBERS ONLY**SIGN UP NOW***. is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. **MEMBERS ONLY**SIGN UP NOW***. offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.
**MEMBERS ONLY**SIGN UP NOW***. is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action
: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always; partner with place; and proudly tell the UM story.
To learn more about **MEMBERS ONLY**SIGN UP NOW***., Missoula, and the State of Montana, please visit the links below.
University of Montana
Video: Mission First, People Always
UM on YouTube
City of Missoula
Video: There's This Place
Destination Missoula
Missoula Area Chamber of Commerce
The State of Montana
Visit Montana
Position Details:
Position Title:
Human Resources Assistant (Personnel Associate I)
Position Number:
013690
Department:
Human Resource Services
Work Schedule:
Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.
Salary:
$17.10/hr.
Union Affiliation:
None
Probationary Period:
Six months minimum
Benefits Include
Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program
Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference
Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References:
References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing:
Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility:
All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).
Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.

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