Human Resources Specialist Temporary/Part-Time

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Job Description
ABOUT THE POSITION
Tentative interviews scheduled for March 8, 2022.
Under general supervision, this position provides responsible technical and administrative staff support; performs a variety of duties in all of the following core service areas in the Human Resources Division that include: general office administration and recordkeeping; recruitment and selection; classification and compensation; employee services and benefits administration, including workers' compensation; labor and employee relations, and, employee development and training.
Temporary/Part-Time Appointments:
Work hours are flexible with an average of twenty-four (24) hours per week.
Temporary/Part-time appointments do not qualify for City benefits, except for those required by law. The City does not belong to the Social Security system; however, enrollment in an alternative retirement program is mandatory which requires an employee contribution of 7.5% of base earnings. The City contributes 2.5% and the employee contributes 5% of base earnings. There are no rights to employment and employment may end with or without cause or advance notice.
Certain City operational budgets may not include funding for mandated CalPERS employer contributions; therefore, a qualified candidate who is a current member of CalPERS may be restricted from temporary/part-time employment with the **MEMBERS ONLY**SIGN UP NOW***..
Part-Time shifts may not exceed 999 hours on a fiscal year basis (July 1 through June 30).
EXAMPLES OF ESSENTIAL FUNCTIONS
The following examples are intended to describe the general nature and level of work performed by persons assigned to this classification.
Plan and initiate recruitment selection activities including: composing job announcements and advertisements; reviewing job applications; scheduling, administering, and proctoring examinations; preparing and maintaining Eligibility Lists; and issuing offers of employment to candidates.
Process employee benefit applications and request for disability leave, FMLA, COBRA, over age dependents, retirement, death, and other qualifying events.
Receive, review, and prepare personnel action documents for approval and submittal in
a timely manner for payroll processing.
Conduct new hire orientations, receive and review all employee enrollment and change
forms for accuracy and completeness and appropriate filing and/or handling.
Coordinate activities of the Human Resources Office with other City departments and external support contacts or contracted vendors.
Process Personnel Status Reports (PSRs) and initiate and distribute monthly employee performance evaluation reports.
Participate in and conduct surveys on compensation, employee benefits, and other related areas in support of labor negotiations.
Process workers' compensation claims and maintains employee disability/leave status; serves as staff liaison with City's third party administrator for workers' compensation;
Perform customer service duties on the phone and over the counter involving employment opportunities, employment verification and reference checks, and employee benefit inquiries.
Prepare and maintain personnel records.
Perform general file maintenance.
Perform office administration duties and other administrative tasks as assigned.
Research and gather information for various personnel related reports; prepare routine statistical reports and letters as assigned.
Proofread outgoing division correspondence and communications for completeness, spelling, grammatical, or punctuation accuracy.
Perform other related duties as assigned.
QUALIFICATIONS
Any combination equivalent to experience and education that could likely provide the required skills, knowledge and abilities would be qualifying. A typical way to obtain the skills, knowledge and abilities would be:
Education:
High school diploma or equivalent, supplemented by some college level courses in personnel, business, public administration or a closely related field.
Experience:
Four (4) years of increasingly responsible administrative support work experience, of which includes at least two (2) full-time years (or equivalent) in a human resources office or related field. Municipal work experience preferred.
Knowledge of:
Modern office equipment such as a personal computer, scanning equipment and related software; professional telephone etiquette and effective customer service techniques; personnel policies, practices, and procedures; modern records retention and recordkeeping practices; and, working knowledge of MS Word, Excel, PowerPoint, HRIS systems (Kronos, Eden, NeoGov, etc.).
Ability to
: Plan, coordinate, and effectively organize work to meet deadlines; prepare well-written routine correspondence demonstrating good English usage skills including spelling, vocabulary, grammar and punctuation; establish and maintain cooperative and effective working relationships with those contacted in the course of work; type accurately on a typewriter and computer keyboard at a speed of 60 words per minute; make decisions in procedural matters based on learned knowledge and directives; use common sense and reasonable judgment in difficult situations; use tact and discretion on sensitive and confidential personnel matters; maintain the confidentiality of privileged and confidential information; prepare and maintain accurate and complete records and reports using MS Word or Excel; work assigned scheduled demonstrating consistent attendance and reliability.
ADDITIONAL INFORMATION
License Requirement:
In the event of field duties such as attending training workshops or conducting off-site testing, a valid California Driver's License and an acceptable driving record during the course of employment is required or the ability to utilize an alternative method of transportation to carry out an essential function of the position.
California Department of Motor Vehicle (DMV) Pull Notice System:
An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the **MEMBERS ONLY**SIGN UP NOW***.. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
The duties and responsibilities of this position are performed in an office environment and involve sitting, standing, and walking for prolonged or intermittent periods of time, and include reaching, bending, and twisting at the waist to perform desk work and operate general office equipment including a personal computer with keyboard for prolonged or intermittent periods of time.
The operation of a personal computer requires finger and wrist dexterity and the ability to withstand exposure to vibration, pitch and glare from the computer. Employee must be able to safely lift and carry books, files and reports weighing up to 25 pounds.
Testing & Selection Process:
All applications materials received by the application deadline will be reviewed and evaluated on the basis of information submitted to determine the level and scope of the candidate's preparation for the position. All information supplied by applicants is subject to verification.
The acceptance of an employment application depends upon whether or not an applicant has provided adequate information that demonstrates meeting the qualifications for the position as stated above. Please complete the application and supplemental questionnaire thoroughly and completely. Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating See Resume or attaching a resume is not an acceptable substitute for a completed application.
Those applicants, who most closely match the desired qualifications, will be invited to participate in the selection process which will consist of an appraisal examination (oral interview) weighted 100%.
The appraisal examination may also include performance testing to assess the applicant's knowledge, education, experience, and general ability to perform the essential functions of the position.
Candidate(s) who complete selection testing with acceptable results will be considered by the Department hiring authority. Prior to an employment offer, a comprehensive background investigation is conducted, including fingerprinting through the California Department of Justice. A job related pre-placement medical exam and drug screening will be conducted upon issuance of a conditional offer of employment.
Oral Interviews are tentatively scheduled for the March 8, 2022.
Any applicant requiring reasonable accommodation during the selection process due to a qualified disability must inform the Human Resources Office at (562) 904-7292 at least 72 hours in advance.Closing Date/Time: 3/3/2022 5:30 PM Pacific
Job Address
Downey
California
United States
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Employer:
**MEMBERS ONLY**SIGN UP NOW***., CA
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ABOUT THE CITY
The **MEMBERS ONLY**SIGN UP NOW***., population 113,000, in an area of 12.5 square miles is situated 12 miles southeast of the Los Angeles Civic Center, five miles from Orange County, and about 10 miles from the beautiful Pacific coastline. Conveniently located near several major freeways, the City is an ideal home base from which to take advantage of the business resources and hundreds of cultural and recreational activities in Southern California. Downey offers a wide range of housing opportunities.
All parks and many recreation facilities are operated by the City. Almost 100 acres are devoted to 11 area parks, including fishing lakes at Wilderness Park, the Independence Park Tennis Center, and fitness courses at Furman and Apollo parks. For golf enthusiasts, there is the 18-hole Rio Hondo Golf Course or the Los Amigos Golf Course run by the County of Los Angeles.
Our Mission Statement
Continuously improve the quality of life for which the **MEMBERS ONLY**SIGN UP NOW***. is known by providing the best possible service to residents, businesses and staff in a professional, ethical, and responsible manner.
Our Values
Collaboration
- working across disciplines, industries and leadership levels to achieve a common purpose
Credibility
- earning the trust and reliance of others through consistent, accurate service and performance
Excellence
- operating with conscientious, professional standards of service
Integrity
- adhering to strong ethical values
Passion
- an enthusiastic, proactive commitment to public service
Respect
- courtesy and esteem in the fair treatment of all individuals
CITY GOVERNMENT
The **MEMBERS ONLY**SIGN UP NOW***. is a Charter city operating under the Council-Manager form of municipal government. The City Council is the legislative and policy-making body for the City. Council Members are elected at-large for four-year, overlapping terms of office.
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