Talent Services Coordinator

Profile

Description

Greenberg Traurig, a global law firm, currently has an excellent full-time employment opportunity in the Human Resources Department of our Austin or Dallas offices. We offer competitive compensation and an excellent benefits package.

Position Summary:

Provides administrative support to the HR department, for the Austin, Dallas and Houston offices, under the guidance of the Talent Services Manager, assisting with daily human resource tasks including staff recruitment, orientation, employee benefits and other duties as assigned. Candidate should also be flexible to work overtime as needed. Additionally, occasional travel may be required between Austin, Dallas, and Houston offices.

Duties & Responsibilities:

Assists with staff recruitment: posts open positions on the intranet and job boards; enters and tracks job applicants using tracking software

Schedules interview appointments and interfaces with candidates

Emails standard communications to applicants regarding the status of their applications

Sends out new hire paperwork. Initiates and monitors background check process, and coordinates start date with new hire

Prepares welcome email, assists with onboarding process, and assists in planning and conducting new employee orientation

Assists with onboarding new employees and conducts new hire orientation

Assists with administration of employee benefits plans including healthcare, life, disability, 401(k) and other health and welfare benefits programs. Assists employees with annual open enrollment

Answers basic questions on HR policies, procedures, and programs

Maintains personnel files and I-9s. Responsible for E-verify

Assists with the maintenance of active and terminated employee records

Coordinates firm events such as staff appreciation, health and wellness clinics, annual holiday party, and other special events as requested. May assist with community fund raising

Assists with departing attorney processes

Coordinates secretarial vacation coverage and overflow

Assists with performance assessment process including sending out reminders and flagging comments for HR Manager review

Processes employment verifications

May coordinate information needed for disability claim forms

Processes transactions in HR system. Assists employees with the time and attendance system (Kronos), review time records as needed

Coordinates office attorney CLE training programs and processes attorney bar association memberships

Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Occasional travel in between TX offices, required

Skills & Competencies:

Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation

Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team

High attention to detail, outstanding organizational skills and the ability to manage time effectively

Candidate must be a self-starter who can work independently with minimal supervision

Must possess a basic understanding of HR principles and practices, as well as employment law compliance

Position also requires the ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks

Recognize confidential, sensitive, and proprietary information and maintain such information as confidential

Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations. Proactive in seeking innovative ways in which to help others

Qualifications & Prior Experience:

Bachelor's degree or equivalent experience in Human Resources, Business, Organization Development or related field

Minimum 2-5 years of experience in a Human Resources support role

Professional in Human Resources (PHR) certification preferred

Knowledge of HR-related programs/software including Kronos or other time and attendance systems, Jobvite or other applicant tracking system, and Ultipro or other HRIS database systems.

Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook

Exceptional computer skills with the ability to learn new software applications quickly

Greenberg Traurig is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.

In support of our commitment to a diverse and inclusive workplace, GT participates in the Mansfield Rule Certification Program. The program, which is administered by The Diversity Lab, seeks to increase diversity representation in the legal profession and within law firm leadership roles. In 2019, GT achieved Mansfield 3.0 Certification, and in 2020, we achieved an even higher standard: Mansfield 4.0 Certification Plus. GT is currently participating in the Mansfield Rule 5.0 Certification Program. Providing your data during the application process helps us with achieving that goal and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements.

Company info

Greenberg Traurig, L.L.P
Website : http://www.gtlaw.com/