Senior Payroll Specialist

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Senior Payroll Specialist
Examples of Duties:
Acts as a subject matter expert and/or resource to others in the area of payroll processing.
Reviews, analyzes and verifies payroll reports and documents for accuracy; makes necessary adjustments or corrections through journal entries or other established procedures.
Analyzes and responds to complex matters requiring comprehensive knowledge of payroll policies and procedures; authorizes exceptions to the policy within defined limits.
Researches and interprets a variety of complex technical information in response to inquiries.
Advises, interprets and provides direction to management and staff on university rules and procedures, Federal, state and local laws and regulations involving payroll.
Authorizes, reviews and/or enters payroll transactions and related data; completes appropriate forms to adjust wage/salary account funds or to correct/balance a special situation.
Researches, analyzes and resolves difficult or advanced technical problems or questions presented by co-workers, faculty, staff, students, and/or outside agency representatives
Prepares and files a variety of local, state and federal forms including, but not limited to: NRA tax forms, monthly, quarterly and year end filings; responds to outside agency requests for production.
Recommends or participates in the development of new procedures and policies related to payroll operations; assists coordinate approved changes within payroll processing system; updates affected policy/procedure manuals.
Compiles financial, tax and payroll reports for both internal and external purpose; submits to supervisor for review.
Acts as liaison with staff, faculty, administrators and students in answering questions, providing alternatives, and facilitating decision-making.
Coordinates schedules and conducts training sessions for departmental payroll representatives to explain and/or update information regarding payroll policies and procedures, state and federal regulations and laws; tracks progress of specialized work projects or department functions.
Responds verbally or in writing to inquiries, complaints or problems and makes necessary adjustments of a non-routine nature.
Coordinates and interacts with federal and state agencies on specialized issues pertaining to employee compensation and deductions.
Initiates payroll processing quality assurance reviews; identifies training issues and/or problem prone processes to ensure optimal efficiency and error-free operations.
Knowledge, Skills and Abilities:
Knowledge of payroll principles, practices, regulations and procedures.
Knowledge of basic accounting practices and procedures.
Knowledge of applicable state and federal payroll and related tax regulations, legislation and guidelines including, but not limited to: writs of garnishment, child support, levies, subpoenas, non-resident alien and U.S. tax treaties.
Knowledge of the practice, methods and techniques of process improvement.
Skill in evaluating and analyzing technical payroll activities.
Skill in both verbal and written communication.
Skill in preparing detailed reports.
Skill in performing detailed computations.
Skill in leading the work activities of others.
Minimum Qualifications:
Five years of payroll processing experience, which includes two years of clerical accounting/tax experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
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