Senior Account Clerk - Facility Services

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Job Description
Job Summary
The purpose of this position is to perform clerical work at an advanced accounting level for the City. This is accomplished by entering information into Lawson system; maintaining employee files; employee expense reports; and processing invoices and requisitions. Other duties include assisting with budget administration support; typing and writing correspondences to employees and vendors; acting as front desk relief; and interacting with other City employees and citizens.
Essential Job Functions
Enters information into Procurement/Lawson systems by entering invoices/purchase orders for payment; making copies of signed documents; sending documents to accounts payable; posting balance; verifying, reconciling, and correcting financial and accounting records; entering payroll information from time sheets ever other week into Lawson; and train new employees on the Lawson system.
Oversee employee files by maintaining database; completing all ESR, hiring, status changes, and merits; completing vacancy requisitions; tracking vacancies; routing accident and incident reports accordingly; and sending evaluation to supervisors for completion.
Processes employee expense reports by checking all expense reports both estimated and actual for accuracy; maintaining a spreadsheet; ensuring the spreadsheet is turned in and reconciled; and answering any questions employees have concerning expense reports.
Processes invoices and requisitions by assigning purchase order number; preparing invoices for payment; establishing requisition for services into Lawson; and making the process for payment to vendors, suppliers, and contractors.
Completes administrative duties by assisting with budget administration support; typing and writing correspondences to employees and vendors; preparing a variety of reports for managers; maintaining control files and other incidental office records; possibly work with inventory control for certain departments; entering data into the computer; acting as front desk relief; maintaining appointment schedules for Manager(s); and arranging for designated staff travel, meetings, and conferences.
Performs departmental specific or special duties as related to that department/division, setting computer parameters for various jobs, and solving problems on complex vendor issues.
Minimum Qualifications
High school diploma or GED and four years progressively responsible experience in accounts payable and payroll . Knowledge in Lawson, MS Word & Excel preferred
Valid Texas Class C Driver's License required.
Ability to read papers, periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.
Ability to deal with system of real numbers; practical application of fractions, percentages, ratios/proportions and measurement. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.
Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.
The employee normally performs the job by following established standard operating procedures and/or policies. The employee may choose the appropriate procedure or policy. Performance is reviewed periodically.
Work requires the occasional direction of helpers, assistants, seasonal employees, interns, volunteers or temporary employees.
Work requires analysis and judgment in accomplishing diversified duties. Requires the exercise of independent thinking within the limits of policies, standards, and precedents.
Closing Date/Time: 3/4/2022 5:00 PM Central

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