Human Resources Coordinator/Generalist

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Position ID:
158884
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About **MEMBERS ONLY**SIGN UP NOW***.:
Founded in 1891, **MEMBERS ONLY**SIGN UP NOW***. has a long and distinguished history in Christian higher education. Located just minutes from downtown Seattle, SPU seeks to be a premier Christian University fully committed to engaging the culture and changing the world by graduating people of competence and character, becoming people of wisdom, and modeling grace-filled community. **MEMBERS ONLY**SIGN UP NOW***. seeks applicants committed to its Christian mission.
Diversity Statement
As part of our mission of cultural engagement, SPU is committed to building an excellent and diverse staff and faculty. Diversity is an ethos that is inseparable from our Christian faith. At SPU, we recognize diversity as a basic feature of God's creation and a core theme of the gospel. At the heart of our mission-centered commitment to becoming a more diverse community is a desire to represent the breadth of God's kingdom more fully.
We strive to become a workplace of choice and to recruit, develop, and retain faculty and staff who can embrace, value, and engage differences with humility and care. We invite you to join us on our journey by starting a career at SPU! Learn more about SPU's commitment to diversity
and opportunities
for our employees to deepen their capacity to serve our increasingly diverse student body.
**MEMBERS ONLY**SIGN UP NOW***. provides reasonable accommodation to applicants. If you need a reasonable accommodation for any portion of the application or hiring process please ****, or email ****
. Notification must be given at least five (5) working days before the accommodation is needed.
Job Description:
General Summary:
Coordinates service activities across multiple sub-disciplines of a comprehensive human resources department. Performs various tasks and employee services in areas such as employment, compliance, data management, benefits, and performance management, and provides general coordination of departmental leaders in each area. Serve as department's initial point of customer service contact at front desk and via email/phone questions. Assists SPU employees using general knowledge of HR policies, benefits and employment resources. Trains and directs student office assistant(s) responsible for various tasks of office operations, records maintenance, and other duties in support of the day-to-day management of the HR office.
Job Duties:
Office Management: In coordination with HR student office assistants, responsible for data entry, copying, scanning, filing and other duties in support of other office staff, distribute incoming mail daily, daily review of messages left overnight and respond to requests for information, or forward messages to appropriate staff person, making daily campus inter-office deliveries, posting notification of office closures, building maintenance requests. Oversees office supply inventory monthly (or as needed) and emergency supplies (annually and as needed). Greets visitors and answers phones. Handles general questions in person, via email and directs calls and questions to staff members when appropriate.
Coordinates hiring, training and supervising of HR student office assistants. .Assists Assitant Vice Presiden of HR, (AVP HR) in monitoring student employee budget for HR.
Assists with the annual Celebration of Service event by participating on the COS committee. Helps with event management such as catering, sound system, room reservation, etc. In coordination with the student office assistants, oversees wrapping of Years-of-Service gifts.
Oversees personnel file management for employees. In coordination with student office assistants, creates new employee files, maintains current employee files including I-9's and managers termination file process. Follows-up on tracking for new employee required training and document checklists. Directs student office assistants in completing daily and occasional project filing, processing files for terminated employees, maintaining current records purge process.
Oversees process of Employment Verifications in a timely manner. Most EV's involve directing third parties and internal employees to I2Verify for the processing of these requests.
In coordination with student assistants, prepares New Employee Orientation Packets for employee's first day. Meets with New Hires to go through the First Day packet, including completing first day paperwork (I-9). In coordination with student assistants, sets up Performance Evaluations due each month, and assists with reporting when necessary.
In coordination with student assistants, processes adjunct and overload contracts for current and new employees and processes Non-Pay Employee forms. Handles general employee information updates in Banner as well as address changes with retirement or other benefit plan vendors (including address searches on returned mail).
In coordination with student office assistants, prepares orientation packets and conference room for new employee orientation. Assists with special events such as Open Enrollment, Retirement Readiness Seminar, Transamerica rep campus visits, and other special projects/events as needed, including participation in Wellness programs and activities.
Assist AVP HR with management of files, scheduling meetings, budget tracking, P-Card reclass, requests for payment processing, and special projects and events as requested. Assists AVP HR with tracking/logging ESD unemployment records and processing quarterly payments.
In partnership with the Assoc Dir/HRIS, manages the HR website using Confluence, and other vendor websites such as Interview Exchange and Skillsoft. Assists with creation of forms through Adobe, Formstack and other writable web forms.
Requirements:
Bachelor's degree or commensurate professional experience in human resources, education or business. Bachelor's degree, preferred.
2 or more years of work in an office setting, preferably with HR related experience. Previous supervision of students or other staff.
Motivated by providing excellent customer service through great attention to detail. Gracious spirit exhibited towards all employees.
Enthusiastic commitment to mission of SPU, and dedication to Christian principles of service to others.
Proficient with Microsoft Office suite, including Outlook, Word, Excel and Sharepoint. Experience with AdobeSign.
Ability to maintain confidentiality.
3-5 years experience in office managnement and higher ed experience, a plus.
Knowledge of/experience with SPU's BANNER information system; familiarity with Access data base software a plus. Familiar with MS Word and Excel, ability to process merge mailings, preferred.
Additional Information:
Position will remain open until filled.
Salary: $26.44 - $29.80 hourly, DOE
This is a full time position with excellent benefits. SPU pays the employee premium for medical, dental, and vision insurance. SPU makes contributions to an employee HSA account and to a retirement account after one year of eligibility in the plan. Tuition discount program available for the employee and qualified immediate family members.
Application Instructions:
Please submit a cover letter and resume along with the online application.
All SPU employees are required to be fully vaccinated against COVID-19 and to submit documentary proof of vaccination unless an exception applies. For more information, see SPU's Vaccination Requirements FAQ's web page

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