Payroll Manager

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Job Description
Minimum Qualifications
Education and/or Equivalent Experience:
Graduation with a Bachelor's degree from an accredited college or university with major course work in a field related to Business Administration, or Accounting, plus four (4) years of experience in a professional/administrative capacity, including one (1) year in a supervisory capacity.
Any combination of related Education and Experience may be substituted.
Licenses or Certifications:
Certified Payroll Professional designation, CPP , preferred.
Notes to Applicants
The Payroll Manager for the City of Austin is key to the operations of the Payroll function of the City. This position directly oversees 5 full-time employees and is responsible for managing the bi-weekly payroll process for which the City issues over 16,000 employee checks and direct deposits each pay cycle. This position will also play a key role in the implementation of the new digital timekeeping and human capital management systems for the City.
Working with the City of Austin provides a number of health and wellness benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click
HERE for more information
Ninety (90) day provision for additional vacancy:
When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another candidate from the same candidate pool.
Application Instructions and Top Candidate Requirements:
A detailed and complete Employment Application is required. Resume and Cover Letter are required and will not be accepted in lieu of a complete online Employment Application. Employment history dates on resume should match online Employment Application. Employment history dates must include month and year. Please include ****.19
Hours
Monday - Friday, 7:45 am to 4:45 pm.
Some weekends, evenings, and holidays may be required.
Job Close Date
03/09/2022
Type of Posting
External
Department
Financial Services
Regular/Temporary
Regular
Grant Funded or Pooled Position
Not Applicable
Category
Professional
Location
Municipal Building, 124 W. 8th St.
Preferred Qualifications
Ability to demonstrate knowledge of federal, state, and local payroll laws and regulations
Experience in calculating/ processing accurate and timely payment of payroll liabilities to IRS , employee garnishments, and other payroll deductions
Ability to demonstrate knowledge of Fair Labor Standards Act; including calculation of overtime rates
Knowledge of internal controls over payroll processes
Experience in processing biweekly payroll and issuing paychecks or direct deposits
Experience in preparing 941 quarterly federal tax returns
Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Directs the centralized processing of bi-weekly payroll, including garnishments, benefits, and taxes to more than 10,000 employees consistent with federal and state wage and hour laws; issuing paychecks and direct deposits to bank accounts. Determines and ensures accurate and timely payment of payroll liabilities in compliance with federal, state, and other regulatory requirements. Manages relationships and functions as Liaison with pension systems. Maintains payroll information, tables, and files in accordance with records management requirements. Directs the collection, calculation, and entering of data. Oversees the maintenance and required updates of system tables; participates in software upgrade testing. Prepares reports and provides payroll information, including federal tax reporting, state, and other regulatory reporting requirements. Determines the accuracy of payroll information. Assesses internal controls for effectiveness; maintains payroll security by documenting established internal controls. Communicates actively with Human Resources and IT to review cross-departmental impacts, reconciles data sharing, and provides guidance to department staff. Ensures compliance with federal, state, and local legal requirements through technical knowledge of current legislation, keeping abreast of proposed and newly implemented legislation; enforcing adherence to requirements; advising management on required actions. Critically reviews and analyzes current payroll policies and procedures in order to implement changes leading to best-practice operations. Supports the annual budget process. Directs the activities of the payroll staff to achieve operational requirements and goals.
Responsibilities
- Supervision and/or Leadership Exercised:
Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Advanced knowledge of payroll methods and practices, federal/state/local tax filing requirements.
Advanced knowledge of federal, state, local payroll regulations.
Knowledge of a relational database system in a client-server environment.
Knowledge of administrative analysis and statistical techniques as applied to organizational and management problems.
Knowledge of records management practices.
Knowledge of internal control systems.
Skill in managing and processing large volumes of transactional data.
Skill in creating data extracts and/or reports from a relational database system.
Skill in with PC's (Excel, Word, Access).
Ability to establish and maintain cooperative relationships with others.
Ability to communicate effectively, both orally and written.
Ability to analyze organizational problems and develop effective courses of action
Criminal Background Investigation
This position has been approved for a Criminal Background Investigation.
EEO/ADA
City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please **** or TTY (512) 974-2445.
Information For City Employees: If you are an employee within
the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
Supplemental Questions
Required fields are indicated with an asterisk (*).
* This position requires graduation from an accredited four-year college or university with major course work in a field related to Business Administration, or Accounting, plus four (4) years of experience in a professional/administrative capacity, including one (1) year in a supervisory capacity. Any combination of related Education and Experience may be substituted. Do you meet the minimum qualifications of this position? Yes
No
* Please provide a brief description of how you meet the minimum qualifications listed for this position - to include, meeting the educational requirements, years of related experience and substitutions.
(Open Ended Question)
* If identified as a top candidate, do you agree to a Criminal Background Investigation (CBI)? Yes
No
* How many years of experience do you have processing employee payroll and issuing paychecks or direct deposits? None
1-3 years
3-5 years
5-7 years
More than 7 years
* How many years of experience do you have calculating/ processing accurate and timely payment of payroll liabilities to the IRS, employee garnishments, and other payroll deductions? None
1-3 years
3-5 years
5-7 years
More than 7 years
* Can you tell us in general terms, what the Fair Labor Standards Act (FLSA) covers and what government agency is responsible for enforcing this law?
(Open Ended Question)
* Are you a Certified Payroll Professional through the American Payroll Association? Yes
No
* How many years of experience do you have preparing 941 quarterly federal tax returns? None
1-3 years
3-5 years
5-7 years
More than 7 years
Please describe your knowledge and experience of internal controls over payroll processes. Please indicate in your response the specific position(s) on your application where you obtained this experience and how many years of experience you have.
(Open Ended Question)
Optional & Required Documents
Required Documents Cover Letter Resume Optional Documents
Job Address
Austin
Texas
United States
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Employer:
City of Austin, TX
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About City of Austin
The City of Austin
This vibrant and dynamic city tops many lists for business, entertainment, and quality of life. One of the country’s most popular, high-profile “green” and culturally rich cities, Austin was recently selected the number one Best Place to Live in the U.S. (
U.S. News & World Report
). In 2016,
Forbes named
 Austin the city most likely to prosper over the next decade on their America’s Cities of the Future list, and the City of Austin ranked in the top ten on the 
Forbes
 list of America’s Best Employers for 2017. 
Austin continues to lead with its vision of being the Most Livable City in the Country, emerging as a player on the international scene with such events as SXSW, Austin City Limits, Formula 1, and being home to companies such as Apple, Samsung, Dell, and Ascension Seton Healthcare. From the home of state government and the University of Texas to the Live Music Capital of the World and its growth as a film center, Austin has gained worldwide attention as a hub for education, business, health, and sustainability. 
The City offers a wide range of events, from music concerts, food festivals, and sports competitions to museum displays, exhibits, and family fun. Austin is also home to a wonderful ballet, world-class museums, one-of-a-kind shopping, and beautiful outdoor spaces. You can just as easily spend your morning paddling the lake as you can strolling through a celebrated history museum. 
Located at the edge of the Texas Hill Country—rolling terrain of limestone bluffs, springs, rivers, and lakes—Austin’s temperate climate is ideal for year-round jogging, cycling, hiking on the City’s many trails, or swimming at Barton Springs or one of the area’s many other swimming holes. 
There are a number of excellent golf courses in the area as well as recreational opportunities for rowing, kayaking, canoeing, camping, rock climbing, disc golf, mountain biking, fishing, and more. Austin truly has something to offer for everyone.
City Government
The City of Austin is a progressive, full-service municipal organization operating under the Council-Manager form of government. Austin has a 10-1 council system with an at-large Mayor and Council Members that represent ten districts. The Mayor and Council Members may serve in their respective seats for four years with a maximum of two consecutive terms. 
The City Council appoints the City Manager who is the chief administrative and executive officer of the City. The City Manager is responsible for guiding and directing day-to-day operations, as well as providing strategic research, recommendations, and management leadership to the City Council on the city budget, programs, policies, and services. The City Manager implements the organization’s administrative responsibilities with a strong team of Assistant City Managers and department executives. Supported by a staff of more than 14,000 and a budget of $4.1 billion, the City Manager and staff deliver a broad range of services to the citizens of Austin. 
The City Council and City Manager of Austin are committed to the mission of delivering the highest quality, cost-effective services. Austin is a beacon of sustainability, social equity, and economic opportunity; where diversity and creativity are celebrated; where community needs and values are recognized; where leadership comes from its community members, and where the necessities of life are affordable and accessible to all.
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