Payroll Manager

Profile

u003cpu003eAdler U is currently seeking an experience senior level Payroll Manager. Under the general direction of the AVP, Finance, the Payroll Manager oversees, coordinates, organizes all aspects of Payroll processes and accounts payable processes, including reporting, journal entry preparation, analysis, procedure writing, regulatory tax reporting, and systems maintenance. The Payroll Manager will lead and facilitate all system and payroll process functions. Leverages industry knowledge and best practices to promote the mission and vision of the Finance organization and the institution as well as supports culture development and culture management efforts.u003c/pu003enu003ch4u003eu003cstrongu003eQualificationsu003c/strongu003eu003cstrongu003eu003c/strongu003eu003c/h4u003enu003cpu003eu003cstrongu003eEducation/Experience: u003c/strongu003eu003c/pu003enu003culu003enu003cliu003eBacheloru0026rsquo;s degree from an accredited institution of higher learning in Business, Accounting, or related discipline required.u003c/liu003enu003cliu003eMinimum five (5) yearsu0026rsquo; experience in accounting, accounts payable, and or student support services role required. Experience in higher education preferredu003c/liu003enu003cliu003eExperience with Colleague Financial Accounting system and Business Objects reporting systems preferredu003c/liu003enu003c/ulu003enu003cpu003eu003cstrongu003eAdditional Skills:u003c/strongu003eu003c/pu003enu003culu003enu003cliu003eKnowledge of enterprise systems operation for complex payroll interactions that interface with other systems (student, financial, etc.); payroll functions, processing, reporting and regulations.u003c/liu003enu003cliu003eMaintains knowledge of federal and state compliance and regulations applicable to the payroll process.u003c/liu003enu003cliu003eProficient and advanced knowledge of MS Office (Work, Excel (v-lookup), Powerpoint, and Outlook)u003c/liu003enu003cliu003eCommitment to diversity and building an inclusive community.u003c/liu003enu003cliu003eFamiliarity with at complex payroll system including multi-state tax reporting and International Payroll processing. Ultimate Software (UltiPro) System knowledge is a plus.u003c/liu003enu003cliu003eAbility to think strategically and effectively analyze data and implement data-informed decisionsu003c/liu003enu003cliu003eDemonstrated attention to detail as well as strong analytical, assessment and organizational skillsu003c/liu003enu003cliu003eStrong critical thinking, problem-solving and visioning acumenu003c/liu003enu003cliu003eAbility to proactively identify challenges and barriers to stated objective and employ assistance in addressing theseu003c/liu003enu003cliu003eSolid proven accounting skills with professional commitment to ensuring equitable and proper pay and, accounting practices.u003c/liu003enu003cliu003eStrong collaboration business acumen and abilitiesu003c/liu003enu003cliu003eExcellent interpersonal skills to build strong relationships at all levels of the institutionu003c/liu003enu003cliu003eDemonstration of Emotional Intelligence and professional maturityu003c/liu003enu003cliu003eHighest level of professionalism and integrity with the ability to handle and manage confidential information.u003c/liu003enu003cliu003eStrong communication acumen including written, oral, and listeningu003c/liu003enu003cliu003eWillingness to work evening and extended hours as neededu003c/liu003enu003c/ulu003enu003cpu003eu0026nbsp;u003c/pu003enu003ch4u003eu003cstrongu003ePrincipal Responsibilitiesu003c/strongu003eu003c/h4u003enu003cpu003eu003cstrongu003eEssential Duties u0026amp; Responsibilities: u003c/strongu003eu003c/pu003enu003culu003enu003cliu003enu003cpu003eu003cstrongu003ePayroll Functionsu003c/strongu003eu003c/pu003enu003culu003enu003cliu003eTimely and accurate payroll processing of full cycle semi-monthly for all three campuses across the institution and division payroll functions including the preparation, processing, and disbursement of all regular and off-cycle payrolls, incentive compensation, deferred compensation, payroll taxes, and employee benefit payments as well as deductions for multi companiesu003c/liu003enu003cliu003ePartnership with People u0026amp; Culture to process payroll system inputs including new hires, changes in salary, overtime, terminations, benefits, tax withholdings, annual elections, etc. for all salaried and hourly employees.u003c/liu003enu003cliu003eWorks collaboratively with the Registrar, Financial Aid Directors and Academic Affairs department to calculate process work study, student employees, adjunct faculty payments and faculty overload paymentsu003c/liu003enu003cliu003ePayroll accounting including cost distributions, preparation of journal entries to GL, and account reconciliations as well as maintaining an orderly accounting filing system: Investigates all reconciling items; prepares corrective journal entriesu003c/liu003enu003cliu003eImprove, automate and document all payroll processes, procedures, and internal controls. Lead all payroll projects.u003c/liu003enu003cliu003eFacilitates a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgroundsu003c/liu003enu003cliu003ePromotes communications and training programs in order to keep others informed of university policies and procedures, as well as federal and state rules and regulations, concerning the payroll functionu003c/liu003enu003cliu003eUpdates the payroll system with new employeesu0026rsquo; direct deposit information, and selected deductions. Timely updates Colleague with employee EFT payment informationu003c/liu003enu003cliu003eActs as a systems administrator for the Ultimate UltiPro payroll system, including the year-end gateway creation, entering and following up on cases in UltiProu003c/liu003enu003cliu003eProvide UltiPro Time Management technical support to internal consistenciesu003c/liu003enu003c/ulu003enu003cpu003eu0026nbsp;u003c/pu003enu003c/liu003enu003cliu003enu003cpu003eu003cstrongu003eCompliance and Reportingu003c/strongu003eu003c/pu003enu003culu003enu003cliu003eMaintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies in order to remain current with all applicable regulations and ensure compliance for both companies in U.S. and Canada.u003c/liu003enu003cliu003eCollaborate with key stakeholders including HR, Treasury, Tax and Financial Reporting and field locations. Assist in internal and external audits.u003c/liu003enu003cliu003eProvides Payroll related reports, and variance analyses:u003c/liu003enu003cliu003eReviews the quarterly payroll tax reports in collaboration with the payroll vendoru003c/liu003enu003cliu003ePrepares and tests system for year-end tax reporting and processingu003c/liu003enu003cliu003ePrepare periodic and year-end tax reporting W-2 and 1099 in both the U.S. and BC, Canadau003c/liu003enu003cliu003ePrepares and files Record of Employment (ROE) with the Canadian Revenue Agencyu003c/liu003enu003cliu003ePrepare audit filing requirements for year-end financial, 403 B and Workers Compensation auditsu003c/liu003enu003cliu003eReconciles the pension fund deductions with those reflected by the pension fund administrator monthly and reports issues to appropriate entitiesu003c/liu003enu003cliu003eMultistate tax reporting monitoring and working with Ultimate Software representatives to review quarterly tax filingsu003c/liu003enu003cliu003eEstablishes /files Multi-state Payroll related business registrations and reports any new states to Ultimate via a case creationu003c/liu003enu003c/ulu003enu003cpu003eu003cstrongu003eu0026nbsp;u003c/strongu003eu003c/pu003enu003cpu003eu003cstrongu003eAccounts Payableu003c/strongu003eu003c/pu003enu003culu003enu003cliu003eOversees the Accounts Payable function and verifies invoices, account numbers, amounts due and prepares payments for timely processing ensuring highest accuracy- Supervises and trains intern on the accounts payable functionu003c/liu003enu003cliu003eProcesses payments to vendors and employee reimbursements both in check form and electronicallyu003c/liu003enu003cliu003eSupports the development of accounting policies and procedures to ensure controls over transaction processingu003c/liu003enu003cliu003eOther duties as assigned or required.u003c/liu003enu003c/ulu003enu003c/liu003enu003c/ulu003enu003cpu003eu0026nbsp;u003c/pu003enu003cpu003eu003cstrongu003eCOVID-19 considerations:u0026nbsp;u003c/strongu003eThe health and safety of our staff/faculty and their families, as well as our stakeholders, potential candidates, and the communities we serve, are of the utmost importance. Due to the COVID-19 pandemic, this role will temporarily be performed remotely. The successful candidate will train and work from home until such time as it is determined that role will return to the campus full-time.u003c/pu003enu003cpu003eu003cstrongu003eAPPLICATION PROCESS:u003c/strongu003eu003c/pu003enu003culu003enu003cliu003eApplicants should electronically submit a complete application including: a cover letter addressing qualifications and interests, as well as a resume.u003c/liu003enu003cliu003eReview of applications will begin immediately and continue until the position has been filled.u003c/liu003enu003c/ulu003enu003cpu003eu0026nbsp;u003c/pu003enu003cpu003eu003cemu003eu003cstrongu003eEqual Opportunity Employeru003c/strongu003eu003c/emu003eu003c/pu003enu003cpu003eu003cemu003eIt is the policy of Adler University that all persons are entitled to Equal Employment Opportunity (EEO) protection. The University does not discriminate against any individual for employment because of age, religion, race, color, gender, gender identity, sexual orientation, national origin, ancestry, marital status, physical or mental disability, military status (including unfavorable discharge from the military), or any other category protected by federal, state, or local law.u003c/emu003eu003c/pu003enu003cpu003eu003cspanu003eu003cemu003eAs part of the Adleru0027s equal employment opportunity policy, Adler will also take affirmative actionu0026nbsp;to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces service medal veterans, and qualified disabled persons are introduced into our workforce and considered for promotional opportunitiesu003c/emu003eu003c/spanu003eu003c/pu003e,EqualOpportunityEmployerDescription:null,PayTransparencyPolicyStatement:null,MatchScore:1.0,HasApplied:false,ApplicationJobBoardName:null,ApplicationJobBoardId:null,DateApplied:null,Salaried:true,CompensationAmount:{Code:USD,Value:null},PublishingStatus:1,Links:[],BehaviorCriteria:[],MotivationCriteria:[],EducationCriteria:[],LicenseAndCertificationCriteria:[],SkillCriteria:[],WorkExperienceCriteria:[],JobBoardMemberships:[{JobBoardId:5b64ce7f-14b5-443e-344c-7e8db470f3bd,PublishedInternal:true,PublishedExternal:false,ExternalPostedDate:null,InternalPostedDate:2020-10-28T16:28:16.516Z},{JobBoardId:b809b751-42a6-bffa-f3ce-536e549e35d9,PublishedInternal:false,PublishedExternal:true,ExternalPostedDate:2020-10-28T16:28:16.516Z,InternalPostedDate:null}],AssessmentUri:null,AssessmentStatus:null,OpportunityIsClosed:false,TravelRequired:null,TravelDescription:null,SupervisorName:null,Assessments:[],ApplicationId:null});

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