Staff amp Payroll Accountant

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This full-time position based in our Washington, DC headquarters will provide accounting support to the Finance Department, supporting the firm’s payroll, HR, accounts payable, and balance sheet account analysis/reconciliations.
The Payroll Accountant will exercise a high level of accountability and attention to detail and will demonstrate an ability to work both independently and within a team environment. The position reports to the Director of Finance.
Principal duties and responsibilities include:
Payroll
Perform all payroll functions including posting of timesheets, labor allocations, payroll journal entries.
Maintain the electronic timekeeping system, and preparation of monthly payroll for US staff and some Overseas Staff.
Review charge codes on timesheet for accuracy and approvals.
Process all payroll related payments and calculations such as final, PTO pay out, deduction and reimbursement.
Research, track, resolved any payroll/payment related questions, and rectify discrepancies.
Update all payroll information such as salary, benefit, garnishment, or other changes to the payroll system.
Reconcile monthly payroll (payroll variance) to ensure that labor costs on Unanet tie to labor salaries on QuickBooks.
Reconcile quarterly 941s to Labor Distribution Reports.
Update and maintain spreadsheets in excel to track PTO accruals, vacation, holidays and reconcile the accrued balances by employee to the GL monthly.
Reconcile all Payroll taxes including quarterly unemployment taxes to ensure monthly employee withholdings match the payments/reports provided by the payroll company
Reconcile all benefits accounts such as insurances, 401k, FSA, and reimbursements by employees.
Prepare and reconcile Overseas payroll to ensure labor costs tie to gross salaries.
Review and reconcile all Foreign Country Statutory Payment documents provided by Foreign Payroll companies.
Maintain Payroll records to ensure all documents/reports are complete for each payroll process.
Human Resources Administration
Perform Onboarding Functions:
Set up new employee accounts in the company’s payroll self-service portal, insurance company website, and the company’s accounting systems such as Unanet and QuickBooks.
Coordinate all relevant paperwork including taxes, benefits, and compliance documentation and ensure all paperwork is complete and signed by new employees.
Inform new employees about benefits and provide guidance on enrollment processes.
Provide an orientation for all the tools new employees need to do their job such as office access cards and work with the IT company to set up their IT equipment.
Perform Offboarding Functions:
Prepare an offboarding Check List to ensure terminated employee returns all company belongings such as laptop, monitor, office access card, etc. on the last day of employment.
Review PTO payout to ensure it is done accurately.
Maintain and update all employee records and HR/Payroll documents.
Maintain monthly employee PTO calendar.
Manage benefits administration.
Serve as the liaison to the payroll/insurance company for any payroll, benefits and tax withholding questions/issues.
Serve as the liaison between HR and Employees, ensuring smooth communication and prompt resolution of requests and questions.
Accounts Payable
Assist the Accounting Manager to:
Perform Accounts Payable and related activities required for monthly billings and close.
Administer timely and accurate data entry of AP submissions, including: review of support documentation for adequacy and accuracy.
convert AP invoices submitted in foreign currency into USD or vice versa.
verify appropriate levels of approval.
ensure proper adherence to policies and procedures and that systems are being followed.
ensure accuracy of expense allocation and general ledger coding.
Administer purchase orders and credit card reconciliations.
Compile and Maintain AP records to ensure all documents/reports are complete for each transaction.
Other Functions:
Assist with preparation of client invoices, including compiling support documentation, liaising with clients on invoicing questions, and data entry of client invoices into QuickBooks.
Provide support for annual organizational audits as well as project audits as relevant.
Support other Finance Department functions, including posting of journal entries and generating financial reports for management review.
Serve as the liaison between the IT company and Employees, ensuring smooth communication and prompt resolution of any IT related requests and questions.
Other finance/accounting/administrative duties as required.
Qualifications:
Bachelor's Degree in Accounting with minimum 3 years related experience.
Thorough knowledge of accounting, including U.S. generally accepted accounting principles (GAAP), understanding of the general ledger and the relationships between various general ledger accounts.
Experience with a U.S. government contractor and working knowledge of U.S. Government regulations, specifically Federal Acquisitions Regulations (FAR) and USAID experience preferred.
QuickBooks, Microsoft Office applications, with minimum intermediate-level Excel skills.
Proficiency with Unanet (Time Keeping System).
Proficiency with Paychex Flex (Payroll Service Provider).
Excellent organizational skills and attention to detail.
Excellent verbal and written communication skills
Ability to prioritize multiple responsibilities in a deadline-sensitive environment.
U.S. work authorization.

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