HR Coordinator Contractor

Profile

Westlake Chemical offers you the potential to enrich your work life and career experience in an entrepreneurial environment. We work together to enhance peoples' lives through our products and presence in the communities in which we operate. Westlake Chemical is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristics protected by applicable legislation. If you are an active Westlake Chemical employee (or an employee of any Westlake Chemical affiliates), please do not apply here. Please go to your Workday homepage and click on the Careers worklet and view Westlake Career Opportunities. SUMMARYThe Human Resources Coordinator role will be responsible for providing administrative support to members of the Corporate HRBP team, particularly for the Corporate and Commercial client groups.DUTIES AND RESPONSIBILITIESMay include, but are not limited to, the following:Provide administrative support to the HR business partnersPrepare reports in Word and/or Excel and assist with PowerPoint materials. May include formatting, editing, printing and/or copying text, data, and graphics. May also include preparing mail merge documents in Word, VLOOKUP and other complex Excel formulas. Provide departmental support for various projects and corporate initiatives; arrange team meetings Update organization charts Assist with the preparation of HR annual processes for the HRBP: Performance Calibration Review Sessions, Merit Process, Open Enrollment, etc. Prepare confidential material on behalf of the team Maintain a list of follow-up items for future dated actions and bring to the attention of the appropriate HRBP. Complete monthly reporting as requested Monitor the HRBP mailbox and escalate issues to proper HRBP as needed Assist with the organization of job descriptions Provide support as requested in support of the Social Committee and the annual United Way Campaign Distribute employee Service Anniversary Certificates on a monthly basis Ensure compliance with Workplace Labor Law Poster requirements Organize and maintain personnel files Maintains employee records in Workday ensuring accuracy, compliance, and confidentiality to include transactions such as:New hires, changes, transfers, return to work, and terminations Create job requisitions for routing and monitor the approval routing process through completion Provides oversight of the disability program - tracking leaves and return to work consistent with the Benefits process. Assist with employee inquiries, quickly answering questions in a professional manner and guiding employees to appropriate resources as needed. Liaise with other departments (payroll, benefits, etc.) Collaborate with the HR Coordinator - Talent Acquisition to coordinate all related logistics for open positions (candidate interviews, confirmation of work clearance for new hires start date, validation of onboarding online process submitted prior to date of hire, and scheduling new hire orientation). Coordinate Onboarding ProcessComplete Form I-9, verifies I-9 documentation, processes e-verifications (E-Verify), and ensure completion of onboarding online process by new hires. Coordinate and assist in offboarding of exiting employees Track and report the COVID cases consistent with the process, conduct contact tracing as required, and coordinate employee's return to work consistent with COVID protocols Develop/maintain a well-organized electronic filing system that permits easy reference or retrieval of information. May Submit and code vendor invoices in vendor invoice management system. Fully support Company goal of continuous improvement and operational excellence at tactical levels including reviewing area of responsibility for improvement opportunities to initiate projects or communicate ideas to management as well as active participation on project teams. Comply with all Company policies and procedures. Any additional responsibilities or tasks as assigned. EDUCATION, EXPERIENCE AND QUALIFICATIONSHigh School Diploma and 5 plus years of related experience supporting Human Resources or a Bachelor degree plus two years of related experience is required. Demonstrated solid proficiency in Word, Excel, PowerPoint and Outlook. Prior experience in Workday strongly preferred Demonstrated strong interpersonal and communication skills, both verbal and written. Ability to work independently and to exercise good professional judgment. Ability to multi-task and take direction from multiple people, including proven ability to work effectively under pressure in a fast-paced environment. Strong initiative, proactive manner and persistence in follow-up. Possess strong organizational skills with a proven ability to prioritize. A high level of attention to detail and accuracy. Demonstrated business professionalism, respect for confidentiality and appropriate handling of sensitive information with tact, diplomacy and discretion. Ability to work well in a team environment, including cross-functional teams. Comfortable dealing with employees at all levels of the organization. PHYSICAL DEMANDSWhile performing the duties of this job, the employee is frequently required to sit; stand; walk; use hands to touch, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.WORK ENVIRONMENTThe noise level in the work environment is usually moderate as normally based in an office. Some of the work may be required in the operating units which can require usage of required PPE including safety glasses, hearing protection, etc. May also result in exposure to outside elements and may require usage of stairs and elevators. Minimal travel may be required. Westlake Chemical is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristics protected by applicable legislation. If you are an active Westlake Chemical employee (or an employee of any Westlake Chemical affiliates), please do not apply here. Please go to your Workday homepage and click on the Careers worklet and view Westlake Career Opportunities.
Category
Human Resources Specialists
Education
High School or Equivalent
Experience
2 to 20 years
Job type
Full time
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