Leave Coordinator Job

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Position Location
Waco, TX / Remote



Position Overview
The Leave Coordinator supports all leave of absence types by providing guidance through the process, coordinating communication between associate on leave and their manager, and returning the associate to work. In addition, this role will be point person for case management related to COVID-19 incidents and compliance inquiries, responsible for ensuring data accuracy, compliance, and inquiries are answered in a timely manner.



Primary Responsibilities
Communicates with associates regarding needs for leave of absence (types including jury duty, bereavement, workers compensation, medical, personal, or otherwise approved by **MEMBERS ONLY**SIGN UP NOW***.) and/or modified work schedules to ensure that associates are aware of their responsibilities and documentation/notice required for leave.
Handles the FMLA leave administration process from initial notice of the need for leave to the return to work, including gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA-qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use.
Maintains consistent communication with associates on leave to facilitate smooth and timely return to work and relays communication between the associate and manager during leave.
Maintains complete and accurate records of leave and accommodation requests and all correspondence in accordance with applicable legal and state law requirements.
Respond to all Covid-19 related incidents and provide guidance on next steps, elevating to appropriate individuals when necessary.
Maintain up-to-date knowledge of federal, state, and local leave of absence and COVID-19 guidelines.
Perform a broad range of administrative tasks related to COVID-19 incident and compliance inquiries including answering a high volume of phone calls, responding quickly to email correspondence, processing and maintaining documents, data entry, and other administrative tasks.
Support contact tracing tracking and/or identifying contacts if needed when positive cases are identified.
Monitor, audit, and update the ClearPass (HealthBox) Covid-19 vaccination card/test tracking platform.
Support data reporting requests for various leaves on a regualar basis.
Maintain a high level of professionalism within each setting.
Maintain confidentiality of associate leave, case, vaccine or testing records.
Liaise with off-site and local operations locations to ensure compliance with pending leae and Covid-19 standards.
Perform other duties as assigned.
Required Attributes
Strong attention to detail, accuracy, and ability to thrive in a fast-paced environment.
Excellent time management and effective organizational skill.
Proficiency in Microsoft Office.
Ability to maintain confidentiality and adhere to the highest degree of professional standards and confidentiality.
Ability to document and communicate in a clear and straightforward manner.
Ability to show judgment and initiative to accomplish responsibilities in a timely manner.
Ability to read, write and speak the English language to communicate with employees, peers, vendors, in person, on the phone, and by written communications in a clear, straightforward, and professional manner.
Ability to interact positively and communicate with all levels of staff in a warm and professional manner and customer service mindset.
Strong flexibility in working with a variety of work styles.
Knowledge of HRIS systems (e.g. Paylocity) helpful.
High computer literacy including strong experience with Microsoft Word, PowerPoint, Excel, and Outlook is required.
Sense of humor.
Education & Experience
Education:


High School Diploma Required.
Associates degree in HR, management, employee health, or related field Preferred.
Experience:


2-4 years of HR and/or benefits administration experience required.
Proficient in Microsoft products - Excel, Word, PowerPoint.
Physical Requirements:
The physical demands described here are representative of those that must be met by an Associate to successfully perform the essential functions of this job. The Associate should be able to stand, sit at an office space, see, hear and understand speech, communicate, lift computer equipment, supplies and materials, use office equipment and computers. The Associate is exposed to typical office working conditions. If requested by an applicant or employee, we may provide reasonable accommodations to enable individuals with disabilities to perform the essential job functions. The above statements are intended to describe the general nature and level of work performed. They are not intended to be construed as an exhaustive list of all duties required of personnel so classified. We have the exclusive right to alter this job description at any time without notice.


**MEMBERS ONLY**SIGN UP NOW***.® is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal or state law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.
Job Criteria:
Start Date:
Position Type: Full-Time Permanent
Years of Experience Required:
Education Required:
Overnight Travel:
Vacation Time:

Company info

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