Many HR jobs employ specialized software such as OrgPlus to keep track of their employee information and any changes in personnel. OrgPlus is widely used in the HR industry, was specifically designed to aid in typical HR jobs and is an extremely useful tool to consider in developing your HR organizational chart.
Part of the HR job is keeping track of a company’s employee information, whether using specialized software, a spreadsheet on Microsoft Excel, or drawing out a chart by hand. Be sure to leave plenty of space to record every employee’s full name and contact information. Two basic formats, the Family Tree and the Molecule are the most widely used in HR jobs. The Family Tree format extends both to the side and upwards or downwards, while the Molecule is made up of small circles that connect to each other. Whichever design you choose, be sure that it offers you the flexibility that you need to put together a solid chart.
Depending on how detailed you want your HR organizational chart to be you may also include information about each employee’s salary and work history. Always remember to leave out more sensitive information such as private medical records, comments about an employee’s work performance or disciplinary actions against the employee. An organizational chart is not used for keeping track of employee performance, but for more general purposes such as identifying employees and tracking personnel changes, which is the main function of an HR job. Your HR organizational chart can be limited to simply your office, or can include information from other regional, national or international offices in your company. Your organizational chart can be as simple or as detailed as you need it to be in order to handle all the information you use in your HR job.