Human Resources Specialist 1

Profile

Contact
Agency
People With Developmental Disabilities, Office for
Title
Human Resources Specialist 1
Occupational Category
Administrative or General Management
Salary Grade
18
Bargaining Unit
M/C - Management / Confidential (Unrepresented)
Salary Range
From $59038 to $73258 Annually
Employment Type
Full-Time
Appointment Type
Permanent
Jurisdictional Class
Competitive Class
Travel Percentage
0%
Workweek
Mon-Fri
Hours Per Week
40
Workday
From
8 AM
To
4:30 PM
Flextime allowed?
No
Mandatory overtime?
No
Compressed workweek allowed?
No
Telecommuting allowed?
No
County
Schenectady
Street Address
Capital District DDSOO
500 Balltown Road
City
Schenectady
State
NY
Zip Code
12304
Minimum Qualifications
Candidates must be reachable on the current Civil Service eligible list (PCO or PATT). Appointment will be made at the traineeship level.
OR
Transfer: Candidates must have permanent competitive status in the posted title and be eligible for later transfer; OR be eligible to transfer via Section 70.1 or 52.6 of Civil Service Law. For eligible transfer information visit the Civil Service Career Mobility Office at: ****Enter your current title in the search criteria.
Duties Description
Under the supervision of a Human Resources Specialist 2, this position will handle employee grievances, disciplinary matters, administrative investigations, and other employee relations issues, as well as provide contract interpretation, and personnel administration.
Specific duties include:
Grievances
• Receive and review grievances and schedule related hearings. The Human Resources Specialist 1 must read, understand and interpret the contracts for 5 different negotiating units, as well as knowing the procedures to follow in matters related to employees designated as Management/Confidential.
• Serve as hearing officer for the first step of the grievances.
• Research issues that are the subject of the grievance. This may involve contacting managers to get additional information.
• Write grievance decisions and letters of determinations.
Disciplinary actions:
• Provide guidance to department managers and supervisors on actions that can be taken in response to inappropriate employee actions.
• Track the status of investigations associated with the discipline, when some else is conducting it. Ensure that formal counseling is completed by supervisors.
• Prepare the paperwork for disciplinary NODs and serve them. This includes arranging for employees and the Union representative to be available.
• Help maintain the computerized tracking system for every interrogation that is conducted.
• Complete Time and Attendance NODs, including the writing of the charges, preparation of the actual NOD; attend Time and Attendance Hearings as the DDSO representative.
Administrative Investigations:
• Develop a plan for conducting the investigation.
• Obtain information about the incident.
• Interview witnesses. This includes developing questions to ask.
• Review and (remove) pertinent documents and policies.
• Interrogate the person(s) being investigated.
• Write a report that includes findings, conclusions and recommendations.
Other:
• Serve as a consultant to program areas and the Unions.
• Serve as liaison with Central Office Employee Relations staff.
• Attend Arbitrations to support the DDSO by providing clarification to and assisting the State’s Representative.
• Attend interrogations conducted by the Governors Office of Employee Relations (GOER)
• Train supervisors on Time and Attendance Guidelines and on the process for Time and Attendance NODs.
Unemployment insurance matters:
• Respond to requests for information from claims examiners.
• Attend Appeal Hearings before an administrative law judge, as needed.
• Review documents received from UI to ensure their accuracy, so that the DDSO’s account is not improperly charged.
PREFERRED QUALIFICATIONS:
• Ability to work in a fast-paced, high stress, high productivity environment.
• Excellent ability to maintain positive working relationships with the union representatives, co-workers and employees.
• Excellent oral and written communication skills are required, as is the ability to quickly and effectively move between tasks.
• Excellent analytical and reasoning skills.
• Ability to remain objective.
• Tenacity and persistence are needed to fully research a matter and get others to provide the information that is needed to close an issue.
• Recent aptitude with Microsoft Office Software to develop spreadsheets and Word documents, as well as some familiarity with Access.
• Ability to use a computer to type letters, e-mails and maintain your calendar.
• Ability to read and comprehend technical information and apply it and/or explain it in simple terms to others.
Additional Comments
ADDITIONAL COMMENTS:
• Family and household member relationships: OPWDD policy may impact eligibility for this position. Employees are responsible for recognizing the relationship and not posting for positions where it would be a concern. Before you apply read Section 120.27 of the Region 3 Policy Manual. Please e-mail **** if you have you need help determining if this policy applies to you.
• CAPA: Must be cleared by the NYS Central Register for Child Abuse and Maltreatment, if position requires working with minors and not previously cleared.
• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit ****• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should **** or Email at **** to obtain information and RA forms.
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• As of 10/12/2021 all OPWDD employees must be vaccinated against COVID-19 or submit to mandatory weekly testing for COVID-19.
• OPWDD is an Equal Opportunity/Affirmative Action Employer.
APPLICATION PROCEDURE:
Interested candidates should submit a cover letter detailing how you meet the minimum qualifications and should fax a current resume to the Capital District DDSO Human Resources Office. Please provide your social security number for service certification and transfer eligibility determination process. Please be sure to include the vacancy number on this announcement on your resume:
Capital District DDSO
Human Resources Office
Building 1
500 Balltown Road
Schenectady, New York 12304
****
****
Email: ****
Some positions may require additional credentials or a background check to verify your identity.
Name
Capital District DDSOO Human Resources Office
Tele****
****
Email Address
****
Address
Street
Capital District DDSOO
500 Balltown Road - Building 1
City
Schenectady
State
NY
Zip Code
12304

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