Human Resources Coordinator - Calvin Klein

Profile

PRIMARY RESPONSIBILITIES: 

HR Administration

• Provides guidance to associates on all company benefit and LOA inquiries.
• Responsible for the entry and audit of HRIS data for respective business groups (salary changes, promotions, transfers, hierarchy management, open position creation, etc.)
• Runs and analyzes reports in order to track HR metrics (turnover, adverse impact, census, etc.) and provides guidance and recommendations based on results.
• Works closely with payroll to ensure all payroll-related inquiries are acknowledged and handled in time for payroll processing for all associates.
• Acts as liaison between associate and appropriate payroll representative regarding questions, issues, or concerns.
• Maintains and revises organizational charts for assigned areas on weekly basis.
• Designs proposed organizational charts for assigned areas during times of department/division restructures.
• Enters all associate claims in provider database.
• Supports VP Human Resources in tracking temporary associate start and end dates, and follows up with hiring managers regarding temporary assignment end date reminders and extension requests.

Onboarding

• Conducts Brand New Start New Hire Orientation, ensuring that all new hires are set up for success, providing company and benefits overview.
• Coordinates with Facilities and Security to provide new hires with ID building badges.
• Coordinates with managers on new hires’ 90-day reviews and collects upon completion.

Employee Relations

• Works as primary HR contact for Corporate Retail, Ecomm/Digital Growth, Supply - CKNA & TUG, Wholesale North America, Planning & Operations - CKNA & TUG, Office Services - 501 New York, Finance - CKNA & TUG in consultation with respective managers, to resolve employee-related issues and consults with the HR business partner as needed.

• Conducts investigations, prepares questions, and evaluates information to make recommendations towards resolution in consult with the VP Human Resources.
• Advises and guides managers in communicating disciplinary decisions with HR business partner consult.
• Maintains awareness and compliance with current state-specific employment legislation.

Employee Engagement

• Acts as point person for employee engagement programs such as PVH’s Annual Benefits Fair, PVH/Calvin Klein Cares, and Take Our Sons and Daughters to Work Day.

Talent Development/Management

• Revises manager-submitted job descriptions as necessary and sends to compensation team with recommendations for review in order to prepare and submit job requisitions for open positions.

• Works closely with the VP Human Resources and Sr Director Human Resources on all Talent Management programs/projects, including:
  • Annual Performance Review Process: priority-setting, development plan, annual evaluations, and compensation planning processes.
  • Talent Management: supports annual talent review and succession planning programs.
  • Learning and Development
  • Reviews and proposes compensation offers with HR and Compensation approval

Exit Process

• Conducts exit interviews for voluntary terminations, providing feedback to HR business partner and/or leadership where appropriate.

QUALIFICATIONS & EXPERIENCE:

Experience:   

• 2+ years in a Human Resources setting 
• Experience working in a fast-paced and customer service oriented environment
• Experience with some type of HRIS system, preferably Workday

        

Education:  Bachelor’s Degree in related field; HR certification a plus

Skills: 

• Excellent written and verbal communication skills
• Must be detail-oriented, proactive, and resourceful
• Ability to speak publicly to small and large groups
• Flexibility to function in a fast-paced environment
• Possesses ability to dive into the details and extract actionable steps 
• Must be able to diagnose problems and identify and implement appropriate solutions
• Must be able to work collaboratively with teams and consult effectively and independently with all levels of the organization
• Ability to multi-task, take initiative, negotiate, and influence thinking as well as demonstrate flexibility supporting a dynamic group
• Must be ethical and professional while maintaining confidentiality, and exhibiting tact and empathy
• Strong computer skills, particularly in Microsoft Office Suite (Excel, PowerPoint, Word, Visio)

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INTERNAL & EXTERNAL CONTACTS:

Internal: Calvin Klein HR department, cross-functional HR departments (PVH, Tommy Hilfiger), PVH Bridgewater Office departments (Benefits, Payroll, Learning & Development, Compensation); Calvin Klein Design, Merchandising, Marketing, Sustainability, Global Strategy, Legal, Facilities, Security, Licensing, and Finance teams. 

External: N/A

DECISION MAKING: Must possess a strong sense of diplomacy and discretion due to exposure to confidential and highly sensitive information; ability to make informed decisions and advise in a judicious, objective, and balanced manner.

RESOURCEFULNESS/CREATIVITY: Must be adaptable to an ever-changing environment and able to respond to new challenges with resourcefulness and flexibility.

ENVIRONMENT: Fast-paced, deadline driven environment.

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