Payroll Specialist I - Temporary

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Job Description
Description
Tacoma School District
Expected Start Date: March 2022
FTE: 1.0
Hours per day: 8
Salary Level: PT6 $30.36 - $38.80/hour DOE
Union/Days per year: Prof Tech 260 days; 12-month
Benefits: This job has the full range of benefits offered by **MEMBERS ONLY**SIGN UP NOW***..
Additional Information:
This is a TEMPORARY position expected to end August 31, 2022.
Salary placement is based on verifiable LIKE work experience
Additional Information:
In accordance with Governor Jay Inslee’s announced Proclamation 21-14.1 on August 18, 2021, all K-12 school district employees are required to be fully vaccinated against COVID-19 by October 18, 2021. Candidates who are extended a conditional offer of employment with **MEMBERS ONLY**SIGN UP NOW***. will be required to submit proof of vaccination status in compliance with Governor Inslee’s mandate, prior to official hire with the district. Individuals qualifying for a medical and/or religious exemption outlined under the Governor’s directive will be required to provide proof of exemption prior to official hire with the district. **MEMBERS ONLY**SIGN UP NOW***. Human Resources will work directly with candidates to finalize proof of compliance with the Governor’s mandate prior to official hire.
Additional Resources and Information:
• Press Release from WA Governor’s Office
• Proclamation by the Governor: COVID-19 Vaccination Requirement
• OSPI Vaccination Requirement FAQ
• Vaccine Mandate FAQs
• DOH Vaccine fact sheet
Examples Of Duties
SUMMARY
This position analyzes, reconciles, and processes complex payroll data in a timely and accurate manner to prepare the periodic payroll for multiple assigned employee groups; ensures exceptional customer service with responding to payroll related questions from District staff, banks, vendors, and government offices to facilitate payroll processing and resolve problems.
ESSENTIAL JOB FUNCTIONS
1. Analyzes, audits, reconciles and processes a variety of accounting functions for accurate entry of complex pay and leave data for the assigned employee groups; calculates and enters deductions; adjusts accruals and deferrals; monitors special pay and salary alterations for various employee status changes; computes multiple payroll calculations; transmits ACH file every payday and audits daily error report.
2. Maintains changes and corrections to employee master file information; analyzes eligibility of mandatory and voluntary benefits; maintains mandatory and voluntary employer and employee deductions and benefits; reconciles semi-monthly and monthly electronic billings for benefit accounts; transmits interface files using external agencies websites for submittal; distributes payments for assigned accounts; maintains spreadsheets and reports for reconciling data.
3. Receives, researches and responds, using discretion, to requests from government agencies or private industries regarding IRS levies, support enforcement, wage assignments, verification of employment and other court judgments; complies to request as directed and per District policy and state and federal guidelines; notifies the affected employee.
4. Audits employee edit reports and researches error messages; collaborates with various departments and personnel to resolve discrepancies with employee information; coordinates and reviews corrections in employee records.
5. Collects and examines District timesheets and other payroll related forms to ensure that the information is valid and accurate before inputting information into the payroll system; verifies data between multiple District applications; reviews, researched and corrects applicable error messages.
6. Creates and administers internal audits of various payroll areas to ensure compliance with District policies, state and federal regulations, and collective bargaining agreements; maintains various payroll procedures and guidelines according to District policies, state and federal regulations, and collective bargaining agreements; assists in audits by outside agencies.
7. Presents payroll information to employees; serves as resource with current knowledge of payroll processes; analyzes, interprets, responds to and effectively resolves employee payroll-related questions, problems and requests.
8. Tracks, troubleshoots and resolves system problems and issues of limited scope following District established guidelines and procedures.
OTHER JOB DUTIES
1. Maintains knowledge and skills required for success in the position by participating in professional development activities, as needed or as assigned.
2. Provides back-up assistance to another Payroll Specialist during absences and as needed; with phone coverage and general office duties, as needed or directedduring peak periods and breaks; performs related duties as assigned, on a temporary basis.
3. Regular, reliable, predictable attendance or physical presence is an essential job requirement and critical to the performance of the work.
CONDITIONS
Confined to workstation for prolonged periods; experience prolong visual concentration and exposure to video display; required to occasionally work overtime to meet multiple payroll deadlines; required to work with, and if appropriate, defuse difficult and sensitive situations and/or people; may be required to lift and carry up to 20 pounds, bend, squat, stoop, kneel, crouch, walk, twist, climb, and/or be mobile.
Minimum Qualifications
MINIMUM QUALIFICATIONS
Education and Experience
Associate’s degree in accounting, bookkeeping or business or related field and three years of payroll experience using a computerized payroll system, required; or Bachelor’s degree in accounting or related field with one year of payroll experience; one year of school District accounting experience is preferred; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work.
Licenses/Special Requirements
Fingerprints and successful WSP and FBI background clearance/sexual misconduct clearance.
Certified Payroll Professional (CPP) desired.
Allowable Substitution
Additional payroll experience may substitute on a year-for-year basis for the educational requirement.
Knowledge, Skills and Abilities
Knowledge of payroll practices and procedures.
Knowledge of accounting principles and procedures.
Knowledge of payroll state and federal laws, rules, and regulations.
Knowledge of District collective bargaining agreements.
Knowledge of principles and processes for providing exceptional customer service.
Skill in ten-key proficiency, typing, query and data entry software.
Skill in interpersonal communication, both verbally and written.
Skill in organization, multi-tasking and prioritizing tasks.
Skill in operating a variety of office machines.
Skill in technical and computer applications.
Skill in obtaining, clarifying, and exchanging information.
Skill in problem solving, analyzing and decision making.
Ability to operate a personal computer with related spreadsheet and word processing software and database applications.
Ability to accurately perform arithmetical calculations, computations and tabulations rapidly and accurately.
Ability to perform highly accurate data entry.
Ability to set priorities and meet deadlines with time constraints.
Ability to interact effectively with District staff, school personnel and management of various levels.
Ability to demonstrate reasonable, reliable, and regular attendance.
Ability to work independently.
Ability to preserve confidentiality.
Ability to establish and maintain effective working relationships with a variety of people in a diverse, multi-cultural setting.
Ability to participate as part of a team.
D08-31
This job description is not an employment agreement or contract. District administration has the exclusive right to alter this job description giving consideration to bargaining agreement. The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload.
**MEMBERS ONLY**SIGN UP NOW***. does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator: Lisa Nolan, 253-571-1252, ****; Title IX Coordinator, Elementary: Christa Erolin, 253-571-1318, ****; Title IX Coordinator, Secondary: Eric Hogan, 253-571-1191, ****; 504 Coordinator: Elementary, Elise Friedrich-Nielsen, ****, 253-571-1096; Secondary, Megan Nelson, ****, 253-571-1003. Mailing address: P.O. Box 1357, Tacoma, WA 98401-1357.
Closing Date/Time: 2/27/2022 11:59 PM Pacific
Job Address
Tacoma
Washington
United States
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Employer:
**MEMBERS ONLY**SIGN UP NOW***.
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About **MEMBERS ONLY**SIGN UP NOW***.
**MEMBERS ONLY**SIGN UP NOW***. (TPS) is one of the largest districts in Washington State serving approximately 30,000 children in preschool through grade 12. The district has 35 elementary schools, 11 middle schools, 10 high schools and 4 early learning centers. 19 schools are designated as innovative.  TPS has nearly 5,000 employees and is one of the largest employers in Tacoma. 
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